Hybrid Office Coordinator: Admin & Operations

Willdan; Schaumburg (IL); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Willdan is seeking an Office Coordinator to support administrative, technical, and executive functions across multiple business units. The role includes expense tracking, monthly reports, insurance liaison, and assistance to the business development team.

The position is full-time, hybrid with two–three days in-office at Oakbrook, Illinois, and may require travel up to 10% to accommodate project needs. Proficiency in MS Office applications and strong organizational skills are essential.

Qualifications

• Minimum of five (5) years of work experience in administrative roles.
• Proficient in MS Office, including Excel, Word, and Outlook.

Responsibilities

• Gather, track, and report on expenses using finance systems.
• Assist Administrative Manager with monthly expense reports for executives.
• Act as insurance liaison with brokers to ensure Certificates of Insurance and bonds meet requirements.
• Support business development in planning activities, expos, and administrative tasks.
• Manage general mailbox for non-project matters.
• Coordinate with Facilities on office access for new/existing employees.
• Plan, coordinate, and manage company-sponsored events.

Skills

Leadership

Organizational skills

Problem solving

Customer service

Communication

Tools

MS Office

MS Excel

MS Word

MS Outlook

Job description

Willdan is seeking an Office Coordinator to support administrative, technical, and executive functions across multiple business units. The role includes expense tracking, monthly reports, insurance liaison, and assistance to the business development team.

The position is full-time, hybrid with two–three days in-office at Oakbrook, Illinois, and may require travel up to 10% to accommodate project needs. Proficiency in MS Office applications and strong organizational skills are essential.