Hybrid Administrative Assistant — Engineering Grid Support

Sargent & Lundy; Chicago (IL); Hybrid; USD 49,000 - 72,000; Full time

Job summary

Sargent & Lundy in Chicago offers a hybrid administrative role supporting project documentation, scope, and budgets. You will manage scheduling, room bookings, and document preparation to ensure timely and accurate reporting.

The position requires a high school diploma with at least one year in an administrative role, plus strong Microsoft Office skills and a collaborative, flexible approach. Occasional overtime may be needed.

Qualifications

• High school diploma (or equivalent) and 1 year of administrative experience.
• Experience in a production environment and ability to maintain quality.
• Excellent communication, 50+ wpm keyboarding, and proficiency with Word, Excel and PowerPoint.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Clerical support including mailing, scanning, faxing and copying to management.
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings.
• Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements.
• Gather the appropriate information to generate reports for the projects you have been assigned.
• Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing.
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Skills

Communication skills

Keyboarding 50+ wpm

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Sargent & Lundy in Chicago offers a hybrid administrative role supporting project documentation, scope, and budgets. You will manage scheduling, room bookings, and document preparation to ensure timely and accurate reporting.

The position requires a high school diploma with at least one year in an administrative role, plus strong Microsoft Office skills and a collaborative, flexible approach. Occasional overtime may be needed.