Hybrid Administrative Specialist

Sargent Lundy; Warrenville (IL); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health Plans

401(k)

Paid time off

Flexible work arrangements

Job summary

Sargent & Lundy is seeking an administrative professional in Warrenville to support project documentation, procedures, and reporting. The role offers a hybrid work schedule with three days in the office and two days remote.

You will edit procedures, prepare deliverable packaging, assist onboarding, and coordinate meeting notes and action items. Strong communication and MS Office skills are essential for success in a production environment.

Qualifications

• High school diploma or equivalent and 1 year administrative experience.
• Strong written and spoken communication, 50+ wpm.
• Proficiency in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Write and edit procedures, review calculations, and other project related documents per company/client requirements.
• Perform deliverable formatting reviews.
• Generate reports from project information.
• Prepare deliverable packaging for transmittal and storage.
• Assist with onboarding new staff and coordinate training requirements.
• Attend project meetings, take notes, and track follow-up actions.
• Coordinate office space needs and manage scheduling.
• Assist with time entry and expense reports.

Skills

High school diploma

Administrative experience

MS Office (Word, Excel, PowerPoint)

Excellent communication

Keyboarding 50+ wpm

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Sargent & Lundy is seeking an administrative professional in Warrenville to support project documentation, procedures, and reporting. The role offers a hybrid work schedule with three days in the office and two days remote.

You will edit procedures, prepare deliverable packaging, assist onboarding, and coordinate meeting notes and action items. Strong communication and MS Office skills are essential for success in a production environment.