Hybrid Administrative Assistant – Data & Testing Support

Connections-Education-4; Saint Paul (MN); Hybrid; USD 19,000 - 28,000; Full time

Job summary

Minnesota Connections Academy (MNCA) is seeking an Administrative Assistant I for a hybrid role with two in-office days and three remote days. You will handle emails, phone communications, data entry, and testing logistics for statewide MCA events.

Responsibilities include coordinating testing sites, managing student data in the SIS (Qmlativ) and POC, and supporting transcript and PSEO workflows within a dynamic education environment.

Responsibilities

• Reserve testing locations and rooms for MCA events.
• Coordinate accommodations and transportation for staff.
• Communicate with venues to confirm reservations and collect receipts.
• Schedule testing appointments with students and families.
• Prepare testing materials for locations on Mondays and Fridays (Feb–May).
• Enter student data into the SIS (Qmlativ).
• Monitor reporting timelines and deadlines.
• Collaborate with staff to resolve data discrepancies.
• Assist with transcript processing and entry in POC.
• Process and track PSEO paperwork and ensure compliance.
• Enter PSEO transcript data into POC.
• Answer front desk calls when Receptionist is unavailable.
• Assist Administrative Assistant team with special projects.
• Other duties as assigned.

Skills

Data entry

Email management

Scheduling

Testing coordination

Records management

Tools

Qmlativ SIS

Pearson Online Classroom

Job description

Minnesota Connections Academy (MNCA) is seeking an Administrative Assistant I for a hybrid role with two in-office days and three remote days. You will handle emails, phone communications, data entry, and testing logistics for statewide MCA events.

Responsibilities include coordinating testing sites, managing student data in the SIS (Qmlativ) and POC, and supporting transcript and PSEO workflows within a dynamic education environment.