Remote Seasonal Administrative Assistant – Student Records

Connections-Education-4; Saint Paul (MN); On-site; USD 21,000 - 30,000; Full time

Job summary

Minnesota Connections Academy is seeking a Seasonal Administrative Assistant for a full-time, remote role. You will provide clerical support, manage student records in SIS Qmlativ, and assist with enrollment, reporting, and records requests.

The position requires a high school diploma or GED and 1–2 years of administrative experience, with proficiency in Microsoft Office and Google applications. Strong communication and confidentiality are essential.

Qualifications

• High school diploma or GED equivalent.
• 1–2 years of administrative experience preferred.
• Proficiency with Microsoft Office tools and web-based applications.
• Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).
• Ability to multitask in a fast-paced environment.
• Strong interpersonal and written/oral communication skills.
• Customer-focused and flexible with confidentiality (FERPA).

Responsibilities

• Accurately enter student information in the SIS Qmlativ.
• Maintain student records in the learning management system, Pearson Online Classroom.
• Prepare and send requests for cumulative student records, transcripts, special education records, and other educational documents for newly enrolled students. Monitor outstanding requests and follow up with previous schools to ensure records are received in a timely manner.
• Process and fulfill requests for student records from other educational institutions, agencies, and authorized parties. Verify request validity, ensure compliance with FERPA and school policies, and provide accurate records within required timelines
• Provide administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage
• Maintain confidentiality of student records in accordance with FERPA and school policies.
• Assist the Administrative Assistant team with special projects and initiatives
• Other duties as assigned

Skills

MS Office

Google Apps

multitask

Interpersonal skills

Written and oral communication

Education

High school diploma or GED

Tools

SIS Qmlativ

Pearson Online Classroom

Microsoft Office Suite

Google Workspace

Job description

Minnesota Connections Academy is seeking a Seasonal Administrative Assistant for a full-time, remote role. You will provide clerical support, manage student records in SIS Qmlativ, and assist with enrollment, reporting, and records requests.

The position requires a high school diploma or GED and 1–2 years of administrative experience, with proficiency in Microsoft Office and Google applications. Strong communication and confidentiality are essential.