State Testing & Registrar Administrative Assistant I - Minnesota Connections Academy

Connections-Education-4; Saint Paul (MN); Hybrid; USD 19,000 - 28,000; Full time

Job summary

Minnesota Connections Academy (MNCA) is seeking an Administrative Assistant I for a hybrid role with two in-office days and three remote days. You will handle emails, phone communications, data entry, and testing logistics for statewide MCA events.

Responsibilities include coordinating testing sites, managing student data in the SIS (Qmlativ) and POC, and supporting transcript and PSEO workflows within a dynamic education environment.

Responsibilities

• Reserve testing locations and rooms for MCA events.
• Coordinate accommodations and transportation for staff.
• Communicate with venues to confirm reservations and collect receipts.
• Schedule testing appointments with students and families.
• Prepare testing materials for locations on Mondays and Fridays (Feb–May).
• Enter student data into the SIS (Qmlativ).
• Monitor reporting timelines and deadlines.
• Collaborate with staff to resolve data discrepancies.
• Assist with transcript processing and entry in POC.
• Process and track PSEO paperwork and ensure compliance.
• Enter PSEO transcript data into POC.
• Answer front desk calls when Receptionist is unavailable.
• Assist Administrative Assistant team with special projects.
• Other duties as assigned.

Skills

Data entry

Email management

Scheduling

Testing coordination

Records management

Tools

Qmlativ SIS

Pearson Online Classroom

Job description

Job Category: Administrative/Clerical

Requisition Number: STATE018329

• Posted : August 27, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

Home-based
1350 Energy Lane
Suite 230
St. Paul, MN 55108, USA

Minnesota Connections Academy (MNCA) is a tuition-free, online charter school for students in grades K-12 throughout Minnesota. MNCA’s program is operated through a contract with Connections Academy, LLC, to provide the educational program and other services. Connections Academy, a division of Connections Education, is accredited by AdvancED, and MNCA is accredited by the North Central Association Commission on Accreditation and School Improvement.

Short Description

This hybrid role (two in-office days, three remote), the Administrative Assistant I provides administrative support across a variety of responsibilities. Key duties include managing email and phone communications, completing data entry, and coordinating state testing sites, materials, and testing preparations.

Responsibilities

MCA State Testing Support

• Reserve hotel meeting rooms, conference rooms, and other testing locations to support statewide Minnesota Comprehensive Assessment (MCA) events.
• Coordinate hotel accommodations and transportation, including rental vehicles, for staff administering assessments.
• Communicate with testing venues to confirm reservations, obtain required documentation, and collect receipts.
• Contact students and families to schedule testing appointments, provide testing information, and coordinate make-up testing opportunities.
• Prepare, organize, and pack testing materials for multiple testing locations at the St. Paul, MN office on Mondays and Fridays from February through May.
• Assist with collecting, organizing, and entering student data required for the Minnesota Common Course Catalog (MCCC) into the Student Information System (SIS), Qmlativ.
• Monitor reporting timelines and assist in meeting state reporting deadlines.
• Collaborate with school staff to resolve data discrepancies and maintain accurate student records.
• Assist the counseling team with administrative tasks related to student records, including processing incoming and outgoing transcript requests and entering transcript information into the learning management system, Pearson Online Classroom (POC).
• Process and track Postsecondary Enrollment Options (PSEO) paperwork to ensure timely submission and compliance with program requirements.
• Enter PSEO transcript information into the Pearson Online Classroom (POC).

Additional Support

• Answer front desk phone calls during periods when the Receptionist is unavailable.
• Assist the Administrative Assistant team with special projects and initiatives
• Other duties as assigned

Note: The anticipated starting salary for Minnesota-based individuals expressing interest in this position begins at $17.00 per hour.

Minnesota Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.