Hybrid Admin Assistant - Scheduling & Docs

Sargent & Lundy; Town of Florida (NY); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health plans

401(k)

Paid time off

Tuition assistance

Flexible work arrangements

Job summary

Sargent & Lundy is seeking an Administrative Assistant to support project administration in a hybrid work setting, with in-office and remote days. Responsibilities include scheduling, document control, and preparing reports, with a focus on accuracy and timely execution.

Qualified candidates have a high school diploma and at least one year of admin experience, strong writing/editing skills, and proficiency in Microsoft Office.

Qualifications

• High school diploma (or equivalent) and one year of administrative experience.
• Experience in a production environment with focus on quality and accuracy.
• Excellent writing and editing skills, plus strong communication.
• Keyboarding at 50+ wpm and proficiency in MS Office.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Clerical support including mailing, scanning, faxing and copying to management.
• Provide real-time scheduling support by booking appointments/rooms and arranging meals.
• Write and edit procedures, review calculations, and other project documents as required.
• Generate project reports from gathered data and ensure documents are stored properly.
• Prepare documents and drawings for transmittal and filing, including data entry and distribution.
• Coordinate office space needs and support time-entry/expense reports for approval.
• Maintain equipment operation, arrange repairs, and track inventories.
• Monitor supplies and place orders to maintain stock levels.

Skills

Keyboarding 50 wpm

Excellent communication

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Sargent & Lundy is seeking an Administrative Assistant to support project administration in a hybrid work setting, with in-office and remote days. Responsibilities include scheduling, document control, and preparing reports, with a focus on accuracy and timely execution.

Qualified candidates have a high school diploma and at least one year of admin experience, strong writing/editing skills, and proficiency in Microsoft Office.