Hybrid Admin Assistant for Engineering Projects

Sargent Lundy; Florida; Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health Plans (Medical/Dental/Vision)

401(k)

Flexible Work Arrangements

Paid Vacation

Job summary

Sargent & Lundy is seeking an administrative associate to support project administration in a hybrid office/remote role in Florida. You will handle scheduling, document control, and coordination of office needs while ensuring accuracy and timely delivery of project materials.

You will manage Outlook calendars, prepare reports, assist with time entry and expense reporting, and maintain equipment and supplies.

Qualifications

• High school diploma (or equivalent) and one year of administrative experience.
• Experience in a production environment and meeting production/accuracy goals.
• Excellent writing and editing skills, and proficiency in Microsoft Office.
• Flexible, team player, self-starter with occasional overtime.

Responsibilities

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Clerical support including mailing, scanning, faxing and copying to management
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
• Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
• Gather the appropriate information to generate reports for the projects you have been assigned
• Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Skills

Keyboarding 50+wpm

Excellent communication

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Sargent & Lundy is seeking an administrative associate to support project administration in a hybrid office/remote role in Florida. You will handle scheduling, document control, and coordination of office needs while ensuring accuracy and timely delivery of project materials.

You will manage Outlook calendars, prepare reports, assist with time entry and expense reporting, and maintain equipment and supplies.