Hybrid Admin Assistant — Federal PMO (Remote)

SMS Data Products Group, Inc.; McLean (VA); Hybrid; USD 52,000 - 58,000; Full time

Job summary

SMS Data Products Group, Inc. is seeking an Administrative Assistant to support the BIM Task Order program management office.

The role includes document management, meeting coordination, scheduling support, and travel coordination in a hybrid setup with occasional in-office attendance in McLean, VA. Requirements include a minimum of 5 years of administrative experience (government contracting preferred), proficiency with Microsoft Office, and the ability to obtain a DoD Secret clearance.

Qualifications

• Minimum 5 years of administrative support experience, preferably in program management or government contracting environments.
• DoD Secret security clearance required or the ability to successfully pass a background check and obtain an interim Secret clearance.
• Some travel may be required (5% or less).

Responsibilities

• Provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution.
• Supports program managers with scheduling, calendar management, and stakeholder coordination.
• Prepares meeting agendas, minutes, and action item tracking for Integrated Product Team meetings and Program Management Reviews.
• Manages program documentation including filing, version control, and repository maintenance. Prepares correspondence, reports, and presentation materials.
• Coordinates travel arrangements for program personnel. Supports contract administration activities including deliverable tracking and submission coordination.
• Maintains program files and records ensuring compliance with documentation requirements.
• Coordinates with Government stakeholders for meeting scheduling and logistics.
• Supports proposal preparation and contract modification activities.
• Manages program administrative processes and office operations.

Tools

Microsoft Office

Job description

SMS Data Products Group, Inc. is seeking an Administrative Assistant to support the BIM Task Order program management office.

The role includes document management, meeting coordination, scheduling support, and travel coordination in a hybrid setup with occasional in-office attendance in McLean, VA. Requirements include a minimum of 5 years of administrative experience (government contracting preferred), proficiency with Microsoft Office, and the ability to obtain a DoD Secret clearance.