Senior Executive Assistant Hybrid/Remote Support Lead

Talentify; Lansing (MI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The Department of Technology Management and Budget (DTMB) is seeking a Senior Executive Management Assistant to provide high-level administrative support to the General Manager, supporting DTMB, SBO & ORS, and other agencies. The role requires discretion, strong communication, and proactive coordination of calendars, meetings, and travel, while mentoring staff and ensuring consistency across the team.

The position emphasizes handling sensitive information, drafting professional correspondence,

Qualifications

• Six years of administrative support experience
• Experience coordinating meetings and travel for executives
• Ability to manage confidential information with discretion
• Strong written and verbal communication skills
• Experience mentoring administrative staff
• Familiarity with records management practices (SOM) and retention policies

Responsibilities

• Manage the GM’s and BRM’s calendars and shared calendars
• Coordinate meetings, travel logistics, and meeting materials
• Prepare executive communications and correspondence
• Maintain control of key records and correspondence
• Lead and support clerical staff within the GM’s area of responsibility
• Collaborate with Business Relationship Managers and external partners
• Anticipate executive needs and manage priorities and follow‑ups

Skills

Office operations

Calendar management

Communication

Policy interpretation

Group facilitation

Travel coordination

Discretion

Staff mentoring

Education

Associate's degree in executive secretarial science

High school diploma

Tools

Microsoft Office Suite

Outlook

Teams

Job description

The Department of Technology Management and Budget (DTMB) is seeking a Senior Executive Management Assistant to provide high-level administrative support to the General Manager, supporting DTMB, SBO & ORS, and other agencies. The role requires discretion, strong communication, and proactive coordination of calendars, meetings, and travel, while mentoring staff and ensuring consistency across the team.

The position emphasizes handling sensitive information, drafting professional correspondence,