Administrative Assistant

SMS Data Products Group, Inc.; McLean (VA); Hybrid; USD 52,000 - 58,000; Full time

Job summary

SMS Data Products Group, Inc. is seeking an Administrative Assistant to support the BIM Task Order program management office.

The role includes document management, meeting coordination, scheduling support, and travel coordination in a hybrid setup with occasional in-office attendance in McLean, VA. Requirements include a minimum of 5 years of administrative experience (government contracting preferred), proficiency with Microsoft Office, and the ability to obtain a DoD Secret clearance.

Qualifications

• Minimum 5 years of administrative support experience, preferably in program management or government contracting environments.
• DoD Secret security clearance required or the ability to successfully pass a background check and obtain an interim Secret clearance.
• Some travel may be required (5% or less).

Responsibilities

• Provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution.
• Supports program managers with scheduling, calendar management, and stakeholder coordination.
• Prepares meeting agendas, minutes, and action item tracking for Integrated Product Team meetings and Program Management Reviews.
• Manages program documentation including filing, version control, and repository maintenance. Prepares correspondence, reports, and presentation materials.
• Coordinates travel arrangements for program personnel. Supports contract administration activities including deliverable tracking and submission coordination.
• Maintains program files and records ensuring compliance with documentation requirements.
• Coordinates with Government stakeholders for meeting scheduling and logistics.
• Supports proposal preparation and contract modification activities.
• Manages program administrative processes and office operations.

Tools

Microsoft Office

Job description

The Administrative Assistant provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution. This position is a hybrid position with most work being remote, with attendance at our office in McLean, VA as needed for meetings, work sessions, etc.

Since 1976, SMS has specialized in modernizing legacy IT and sustaining complex enterprise environments for federal agencies. With the goal of building long-term partnerships with our customers, we invest in our employees by providing the training, tools, and support they need to keep critical missions operational, improve performance, and reduce risk. SMS is headquartered in McLean, Virginia, with offices and on-site operations at customer locations throughout the United States. For additional information on SMS, visit www.sms.com.

Job Responsibilities

• Provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution.
• Supports program managers with scheduling, calendar management, and stakeholder coordination.
• Prepares meeting agendas, minutes, and action item tracking for Integrated Product Team meetings and Program Management Reviews.
• Manages program documentation including filing, version control, and repository maintenance. Prepares correspondence, reports, and presentation materials.
• Coordinates travel arrangements for program personnel. Supports contract administration activities including deliverable tracking and submission coordination.
• Maintains program files and records ensuring compliance with documentation requirements.
• Coordinates with Government stakeholders for meeting scheduling and logistics.
• Supports proposal preparation and contract modification activities.
• Manages program administrative processes and office operations.

Required Qualifications

• Minimum 5 years of administrative support experience
  preferably in program management or government contracting environments
• Proficiency with Microsoft Office suite required.
• Some travel may be required for his position (5% or less)
• DoD Secret security clearance required or the ability to successfully pass a background check and obtain an interim Secret clearance.

SMS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary Range - $52,000 - $58,000