Hybrid Accounts Payable Coordinator - Growth-Oriented

Creative Financial Staffing, LLC; Owings Mills (MD); Hybrid; USD 48,000 - 52,000; Full time

Job summary

Creative Financial Staffing, LLC in Owings Mills, MD is seeking an Accounts Payable Coordinator for a hybrid role. You will review vendor invoices, run weekly payments, and process reimbursements in line with company policies.

The ideal candidate has 2+ years of AP experience, knowledge of MS Dynamics Great Plains or Concur is a plus, and solid Excel skills. This role includes audit support and year-end reporting duties.

Qualifications

• 2+ years of accounts payable/expense reporting experience required.
• Experience using MS Dynamics Great Plains and/or Concur a plus, but not required
• Basic Excel skills (ability to do vlookup a plus)
• Must be able to pass a criminal background check

Responsibilities

• Review and enter vendor invoices into the accounting system, ensuring expenses are coded to the appropriate general ledger accounts and routed for timely management approval.
• Coordinate weekly payment processing, including check runs and verification of supporting documentation prior to disbursement.
• Audit and process employee expense reimbursements, confirming compliance with company policies and obtaining all required approvals.
• Prepare reimbursement files and facilitate electronic payments through the company's banking platform.
• Assist with periodic special payment distributions, including quarterly dividend payments.
• Support internal and external audit requests by gathering documentation and responding to inquiries as needed.
• Contribute to accounting system enhancements and ERP-related initiatives, while helping maintain documentation for internal controls and compliance procedures.
• Prepare and issue annual 1099 forms and assist with year-end vendor reporting requirements.
• Perform account reconciliations and provide support during month-end close activities.
• Maintain vendor records, including vendor setup, W-9 collection, and ongoing updates to supplier information.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.

Skills

Accounts payable experience

Excel skills

VLOOKUP ability

Tools

MS Dynamics Great Plains

Concur

Excel

Job description

Creative Financial Staffing, LLC in Owings Mills, MD is seeking an Accounts Payable Coordinator for a hybrid role. You will review vendor invoices, run weekly payments, and process reimbursements in line with company policies.

The ideal candidate has 2+ years of AP experience, knowledge of MS Dynamics Great Plains or Concur is a plus, and solid Excel skills. This role includes audit support and year-end reporting duties.