Accounts Payable Coordinator

CFS; Owings Mills (MD); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

CFS is seeking an Accounts Payable Coordinator in Owings Mills, MD, to maintain vendor records and process invoices for timely approvals. The role reports to the Accounting Manager and supports month-end close and internal controls.

The ideal candidate has 2+ years in accounts payable, basic Excel, and a willingness to learn ERP processes. This hybrid position offers a stable, professional finance team and competitive salary.

Qualifications

• 2+ years of accounts payable/expense reporting experience required.
• MS Dynamics Great Plains and/or Concur experience a plus.
• Basic Excel skills (VLOOKUP a plus).
• Must be able to pass a criminal background check.

Responsibilities

• Review and enter vendor invoices into the accounting system with proper GL coding and routing for approval.
• Coordinate weekly payment processing, including check runs and supporting documentation.
• Audit and process employee expense reimbursements per company policy and approvals.
• Prepare reimbursement files and facilitate electronic payments via the banking platform.
• Assist with year-end 1099 forms and vendor reporting.

Skills

Accounts payable

Expense reporting

Excel

Vendor inquiries

Tools

MS Dynamics Great Plains

Concur

Job description

Accounts Payable Coordinator - Owings Mills, MD

About The Company And Accounts Payable Coordinator Opportunity

• CFS is partnering with a fantastic repeat client to hire an Accounts Payable Coordinator
• Company boasts low turnover, strong tenure, a collaborative, professional, and customer-oriented team, and is a growing and stable organization
• Reports to the Accounting Manager

Job Duties Of The Accounts Payable Coordinator

• Review and enter vendor invoices into the accounting system, ensuring expenses are coded to the appropriate general ledger accounts and routed for timely management approval.
• Coordinate weekly payment processing, including check runs and verification of supporting documentation prior to disbursement.
• Audit and process employee expense reimbursements, confirming compliance with company policies and obtaining all required approvals.
• Prepare reimbursement files and facilitate electronic payments through the company's banking platform.
• Assist with periodic special payment distributions, including quarterly dividend payments.
• Support internal and external audit requests by gathering documentation and responding to inquiries as needed.
• Contribute to accounting system enhancements and ERP-related initiatives, while helping maintain documentation for internal controls and compliance procedures.
• Prepare and issue annual 1099 forms and assist with year-end vendor reporting requirements.
• Perform account reconciliations and provide support during month-end close activities.
• Maintain vendor records, including vendor setup, W-9 collection, and ongoing updates to supplier information.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.

Qualifications For The Accounts Payable Coordinator

• 2+ years of accounts payable/expense reporting experience required
• Experience using MS Dynamics Great Plains and/or Concur a plus, but not required
• Basic Excel skills (ability to do vlookup a plus)
• Must be able to pass a criminal background check

Schedule: This role is hybrid in Owings Mills, MD. M-F 8:30am-5pm, 40 hours per week

Salary: $48,000 - $52,000 depending on experience

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