Accounts Payable Coordinator

Creative Financial Staffing, LLC; Owings Mills (MD); Hybrid; USD 48,000 - 52,000; Full time

Job summary

Creative Financial Staffing, LLC in Owings Mills, MD is seeking an Accounts Payable Coordinator for a hybrid role. You will review vendor invoices, run weekly payments, and process reimbursements in line with company policies.

The ideal candidate has 2+ years of AP experience, knowledge of MS Dynamics Great Plains or Concur is a plus, and solid Excel skills. This role includes audit support and year-end reporting duties.

Qualifications

• 2+ years of accounts payable/expense reporting experience required.
• Experience using MS Dynamics Great Plains and/or Concur a plus, but not required
• Basic Excel skills (ability to do vlookup a plus)
• Must be able to pass a criminal background check

Responsibilities

• Review and enter vendor invoices into the accounting system, ensuring expenses are coded to the appropriate general ledger accounts and routed for timely management approval.
• Coordinate weekly payment processing, including check runs and verification of supporting documentation prior to disbursement.
• Audit and process employee expense reimbursements, confirming compliance with company policies and obtaining all required approvals.
• Prepare reimbursement files and facilitate electronic payments through the company's banking platform.
• Assist with periodic special payment distributions, including quarterly dividend payments.
• Support internal and external audit requests by gathering documentation and responding to inquiries as needed.
• Contribute to accounting system enhancements and ERP-related initiatives, while helping maintain documentation for internal controls and compliance procedures.
• Prepare and issue annual 1099 forms and assist with year-end vendor reporting requirements.
• Perform account reconciliations and provide support during month-end close activities.
• Maintain vendor records, including vendor setup, W-9 collection, and ongoing updates to supplier information.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.

Skills

Accounts payable experience

Excel skills

VLOOKUP ability

Tools

MS Dynamics Great Plains

Concur

Excel

Job description

Accounts Payable Coordinator - Owings Mills, MD

About the Company and Accounts Payable Coordinator Opportunity:

• CFS is partnering with a fantastic repeat client to hire an Accounts Payable Coordinator
• Company boasts low turnover, strong tenure, a collaborative, professional, and customer-oriented team, and is a growing and stable organization
• Reports to the Accounting Manager

Job Duties of the Accounts Payable Coordinator:

• Review and enter vendor invoices into the accounting system, ensuring expenses are coded to the appropriate general ledger accounts and routed for timely management approval.
• Coordinate weekly payment processing, including check runs and verification of supporting documentation prior to disbursement.
• Audit and process employee expense reimbursements, confirming compliance with company policies and obtaining all required approvals.
• Prepare reimbursement files and facilitate electronic payments through the company's banking platform.
• Assist with periodic special payment distributions, including quarterly dividend payments.
• Support internal and external audit requests by gathering documentation and responding to inquiries as needed.
• Contribute to accounting system enhancements and ERP-related initiatives, while helping maintain documentation for internal controls and compliance procedures.
• Prepare and issue annual 1099 forms and assist with year-end vendor reporting requirements.
• Perform account reconciliations and provide support during month-end close activities.
• Maintain vendor records, including vendor setup, W-9 collection, and ongoing updates to supplier information.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.

Qualifications for the Accounts Payable Coordinator:

• 2+ years of accounts payable/expense reporting experience required
• Experience using MS Dynamics Great Plains and/or Concur a plus, but not required
• Basic Excel skills (ability to do vlookup a plus)
• Must be able to pass a criminal background check

Schedule: This role is hybrid in Owings Mills, MD. M-F 8:30am-5pm, 40 hours per week

Salary: $48,000 - $52,000 depending on experience

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