HVAC Retail Administration Manager

Mechanical One; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading administrative service provider in Tampa, Florida, is seeking an experienced professional to oversee the daily administrative operations of its business. Responsibilities include supervising staff, managing office resources, ensuring compliance with policies, and implementing systems to improve efficiency. The ideal candidate has at least 5 years of experience in an administrative role and demonstrates strong leadership and organizational skills. This position offers competitive compensation and opportunities for professional development.

Qualifications

• Proven experience in an administrative role, often with at least 5 years of experience.
• Strong leadership and organizational skills are essential.
• Proficiency in office administration software is required.

Responsibilities

• Supervise and support administrative staff, providing coaching and guidance.
• Implement and manage administrative systems and procedures.
• Manage office operations and resources to ensure smooth workflows.
• Monitor costs and assist in budget preparation.
• Ensure compliance with company policies and regulatory requirements.
• Facilitate communication between departments and with vendors.
• Manage correspondence and scheduling services.
• Identify areas for improvement and implement solutions.

Skills

Leadership

Organizational skills

Communication skills

Problem-solving

Time management

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Description

This position is responsible for overseeing the daily administrative operations of our business to ensure efficiency and smooth workflows.

Responsibilities

• Supervise and support administrative staff: Recruit, train, develop, and evaluate administrative staff, providing coaching and guidance to maximize efficiency.
• Implement and manage administrative systems and procedures: Oversee and improve administrative processes, policies, and procedures to optimize workflows and ensure efficient operations.
• Manage office operations and resources: Oversee and coordinate daily support activities, including managing office supplies, equipment, furniture, and facilities.
• Budgeting and cost control: Monitor costs and expenses, assist in budget preparation and ensure processes remain within established budgets.
• Ensure compliance: Ensure adherence to company policies, labor laws, and regulatory requirements.
• Coordinate with internal and external stakeholders: Facilitate communication between departments and with vendors and service providers.
• Handle communication and scheduling: Manage correspondence, scheduling, internal communication, and deadlines.
• Problem-solving: Identify key areas for improvement, plan administrative processes, establish guidelines, and implement solutions to address challenges and improve efficiency.

Requirements

• Experience: Proven experience in an administrative role, often with at least 5 years of experience in the field, including managerial experience, is preferred.
• Key skills: Strong leadership, organizational, communication (written and verbal), problem-solving, time management, and interpersonal skills are essential.
• Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office administration software are typically required.
• Ability to pass a drug test