Retail HVAC Office Administrator

Mechanical One; Melbourne (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for professional development

Supportive work environment

Job summary

A leading HVAC company in Florida is seeking a Retail Office Administrator to enhance daily operations by managing admin tasks, schedules, and interdepartmental communication. The ideal candidate is highly organized, has strong multitasking abilities, and is proficient in Microsoft Office and POS systems. With responsibilities ranging from overseeing office operations to assisting in marketing efforts, this role is vital for ensuring operational efficiency. The position offers a competitive salary and opportunities for professional growth.

Qualifications

• Prior experience in office administration, retail management, or customer service.
• Bilingual in English and Spanish is a plus.
• Knowledge of retail operations and inventory management is a plus.
• Bilingual ability in English and Spanish is a plus.

Responsibilities

• Oversee daily office operations to support retail store functions.
• Manage inventory records, process purchase orders, and track shipments.
• Handle customer inquiries, resolve issues, and provide exceptional service.
• Process payroll, employee schedules, and timekeeping records.
• Maintain accurate sales reports and financial records.
• Assist with onboarding new employees and training.
• Coordinate store meetings and vendor communication.
• Ensure compliance with company policies.
• Assist with marketing efforts and promotions.
• Support store leadership with administrative tasks and special projects.

Skills

Multitasking

Communication

Problem-solving

Time-management

Organizational Skills

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree

Tools

Microsoft Office (Word, Excel, Outlook)

Point-of-sale (POS) systems

Job description

Description

Job Summary

We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment.

Key Responsibilities

• Oversee daily office operations to support retail store functions.
• Manage inventory records, process purchase orders, and track shipments.
• Handle customer inquiries, resolve issues, and provide exceptional service.
• Process payroll, employee schedules, and timekeeping records.
• Maintain accurate sales reports, financial records, and store documentation.
• Assist with onboarding new employees, including training and paperwork.
• Coordinate store meetings, vendor communication, and office correspondence.
• Ensure compliance with company policies and retail regulations.
• Assist with marketing efforts, promotions, and social media updates as needed.
• Support store leadership with administrative tasks and special projects.

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Previous experience in office administration, retail management, or customer service preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems.
• Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus.
• Strong organizational, problem-solving, and time-management abilities.
• Ability to multitask and work in a fast-paced environment.
• Knowledge of retail operations and inventory management is a plus.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A dynamic and supportive work environment.

Apply Today!
If you are an organized and detail-oriented professional with a passion for retail HVAC operations, we encourage you to apply!