Administrative Assistant

The French Agency; Brea (CA); On-site; USD 30,307 - 38,572; Full time

Job summary

A reputable staffing agency in California is seeking an Administrative Assistant to perform clerical and administrative duties. Candidates should possess strong office skills, proficiency in Microsoft Office, and excellent communication abilities. Responsibilities include organizing meetings, supporting various projects, and managing inventory. Ideal candidates have 2-3 years of experience in an administrative role and a high school diploma. HVAC experience is a plus. This role operates in a fast-paced environment, offering a pay rate between $22 and $28 depending on experience.

Qualifications

• 2-3 years of experience in an administrative role preferred.
• High school diploma or equivalent required, higher education preferred.
• HVAC experience is a plus.

Responsibilities

• Perform clerical and administrative duties.
• Support the department in administrative functions.
• Organize and schedule meetings and appointments.
• Track and handle order revisions.
• Assist in various projects and assignments.

Skills

Strong general office skills

Computer literate with Microsoft Office

Excellent interpersonal/communication skills

Ability to multitask

Strong organizational skills

Education

High school diploma or equivalent

2-3 years of experience in administrative role

Job description

Administrative Assistant

Position Summary:

• Pay rate: $22 - $28 DOE
• Shift hours: M-F 8:30am-5pm (30-minute lunch)

Administrative assistant will perform clerical and administrative duties, resolve information requests, oversee routine processes while collaborating closely with administrators and other employees to organize files, create correspondence and prepare reports and documents.

Key Duties and Responsibilities:

• Assist in various projects and assignments
• Support the department in administrative functions
• Oversee assigned processes and tasks
• Implement office operations and procedures
• Monitor and maintain office supplies inventory
• Organize and schedule meetings and appointments
• Work with operations team to address building maintenance matters
• Effectively manage logistics in multi-party delivery coordination
• Track, monitor and handle order revisions (deductions and additions)
• Handle credit and rebills, concessions, and proof of deliveries
• Support and file freight claims
• Assist customers and credit department with credit holds, CODs, and credit card payment information
• Other duties assigned by the manager

Critical Knowledge and Skills:

• Strong general office skills
• Computer literate with ability to effectively use Microsoft Office tools
• Excellent interpersonal/communication skills, ability to work with different personalities
• Answer policy and procedure questions
• Ability to make independent decisions daily, addressing the best way to oversee specific tasks
• Communicate and collaborate with other administrators, support personnel, management, and outside departments on a regular basis
• Reliable, punctual and detail orientated with excellent organizational skills
• Ability to multitask, be organized and resolve problems/issues
• Strong interpersonal, organizational and communication skills with the ability to work with cross functional teams
• Ability to work in a fast paced environment with minimal supervision
• Good time management and follow-up skills
• Work in a constant state of alertness and safe manner

Education and Experience:

• 2-3 years of experience in administrative role preferred
• High school diploma or equivalent, higher education preferred
• HVAC experience a plus