Administrative Assistant

Mechanical One; Tampa (FL); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Professional development

Career growth

Dynamic work environment

Job summary

Mechanical One in Tampa seeks a highly organized Retail Office Administrator to support HVAC office operations, including schedules, payroll, and interdepartmental communication. You will manage inventory, process orders, and maintain accurate records in a fast-paced retail setting.

The role requires multitasking, strong communication, and familiarity with retail operations. A bilingual English/Spanish ability is a plus, with opportunities for professional development and a dynamic team

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Experience in office administration, retail management, or customer service.
• Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems.
• Excellent written and verbal communication skills; bilingual in English and Spanish is a plus.
• Strong organizational, problem-solving, and time-management abilities.
• Ability to multitask and work in a fast-paced environment.
• Knowledge of retail operations and inventory management is a plus.

Responsibilities

• Oversee daily office operations to support retail store functions.
• Manage inventory records, process purchase orders, and track shipments.
• Handle customer inquiries, resolve issues, and provide exceptional service.
• Process payroll, employee schedules, and timekeeping records.
• Maintain accurate sales reports, financial records, and store documentation.
• Assist with onboarding new employees, including training and paperwork.
• Coordinate store meetings, vendor communication, and office correspondence.
• Ensure compliance with company policies and retail regulations.
• Assist with marketing efforts, promotions, and social media updates as needed.
• Support store leadership with administrative tasks and special projects.

Skills

Office administration

Retail operations

Customer service

Bilingual EN/ES

Multitasking

Communication skills

Education

High school diploma; higher preferred

Tools

Microsoft Office

POS systems

Job description

Description

Job Summary

We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment.

Key Responsibilities

• Oversee daily office operations to support retail store functions.
• Manage inventory records, process purchase orders, and track shipments.
• Handle customer inquiries, resolve issues, and provide exceptional service.
• Process payroll, employee schedules, and timekeeping records.
• Maintain accurate sales reports, financial records, and store documentation.
• Assist with onboarding new employees, including training and paperwork.
• Coordinate store meetings, vendor communication, and office correspondence.
• Ensure compliance with company policies and retail regulations.
• Assist with marketing efforts, promotions, and social media updates as needed.
• Support store leadership with administrative tasks and special projects.

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Previous experience in office administration, retail management, or customer service preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems.
• Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus.
• Strong organizational, problem-solving, and time-management abilities.
• Ability to multitask and work in a fast-paced environment.
• Knowledge of retail operations and inventory management is a plus.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A dynamic and supportive work environment.