HVAC Retail Administration Manager

Facemyer AC; Sanford (FL); On-site; USD 58,000 - 72,000; Full time

Job summary

Facemyer AC in Sanford, FL seeks an Administrative Manager to oversee daily operations and drive efficiency across the organization. The role includes leading administrative staff, implementing systems, managing facilities, and ensuring regulatory compliance.

The ideal candidate brings 5+ years of admin experience with strong leadership, communication, and problem-solving skills, plus proficiency in Microsoft Office and related tools. On-site position in Florida.

Qualifications

• Experience: 5+ years in an administrative role with managerial experience preferred.
• Strong leadership, organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office Suite and office administration software.

Responsibilities

• Supervise and support administrative staff, recruiting, training, developing, and evaluating performance.
• Implement and manage administrative systems and procedures to optimize workflows.
• Oversee office operations, supplies, equipment, furniture, and facilities management.
• Assist in budgeting and cost control, ensuring adherence to budgets.
• Ensure compliance with company policies, labor laws, and regulatory requirements.
• Coordinate communication with internal stakeholders, vendors, and service providers.
• Handle correspondence, scheduling, internal communications, and deadlines.
• Identify improvement opportunities and implement solutions to boost efficiency.

Skills

Leadership

Organizational skills

Communication skills

Problem-solving

Time management

Interpersonal skills

Tools

Microsoft Office Suite

Job description

This position is responsible for overseeing the daily administrative operations of our business to ensure efficiency and smooth workflows.

Responsibilities

• Supervise and support administrative staff: Recruit, train, develop, and evaluate administrative staff, providing coaching and guidance to maximize efficiency.


• Implement and manage administrative systems and procedures: Oversee and improve administrative processes, policies, and procedures to optimize workflows and ensure efficient operations.


• Manage office operations and resources: Oversee and coordinate daily support activities, including managing office supplies, equipment, furniture, and facilities.


• Budgeting and cost control: Monitor costs and expenses, assisting in budget preparation and ensuring processes remain within established budgets.


• Ensure compliance: Ensure adherence to company policies, labor laws, and regulatory requirements.


• Coordinate with internal and external stakeholders: Facilitate communication between departments and with vendors and service providers.


• Handle communication and scheduling: Manage correspondence, scheduling, internal communication, and deadlines.


• Problem-solving: Identify key areas for improvement, plan administrative processes, establish guidelines, and implement solutions to address challenges and improve efficiency.

Requirements

• Experience: Proven experience in an administrative role, often with at least 5 years of experience in the field, including managerial experience, is preferred.


• Key skills: Strong leadership, organizational, communication (written and verbal), problem-solving, time management, and interpersonal skills are essential.


• Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office administration software are typically required.


• Ability to pass a drug test