HVAC Retail Administration Manager

4 SEASONS AIR CONDITIONING & HEATING, INC.; Orlando (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

4 SEASONS AIR CONDITIONING & HEATING, INC. in Orlando, FL seeks an HVAC Retail Administration Manager to lead administrative staff and optimize office operations. This full-time role emphasizes coaching, system improvements, budgeting, and cross-department coordination to ensure efficient service delivery.

The ideal candidate has at least five years in administration with leadership experience, strong communication, and proficiency in Microsoft Office Suite; a drug test is required.

Qualifications

• Minimum 5 years in an administrative role with managerial duties.
• Strong leadership, organization, and communication skills.
• Ability to pass a drug test and work with diverse stakeholders.

Responsibilities

• Supervise and support administrative staff to maximize efficiency.
• Implement and manage administrative systems and procedures.
• Manage office operations, supplies, equipment, and facilities.
• Assist budgeting, cost control, and ensure budgets are followed.
• Ensure compliance with policies, labor laws, and regulations.
• Coordinate with internal departments, vendors, and service providers.
• Handle communication, scheduling, correspondence, and deadlines.
• Identify areas for improvement and implement efficient solutions.

Skills

Leadership

Organizational skills

Communication skills

Problem-solving

Time management

Interpersonal skills

Drug test clearance

Tools

Microsoft Office Suite

Job description

Management

HVAC Retail Administration Manager

Full-time position in Orlando, FL

Full-Time

Orlando, FL

Supervise and Support Administrative Staff

Recruit, train, develop, and evaluate administrative staff, providing coaching and guidance to maximize efficiency.

Implement and Manage Administrative Systems and Procedures

Oversee and improve administrative processes, policies, and procedures to optimize workflows and ensure efficient operations.

Manage Office Operations and Resources

Oversee and coordinate daily support activities, including managing office supplies, equipment, furniture, and facilities.

Budgeting and Cost Control

Monitor costs and expenses, assisting in budget preparation and ensuring processes remain within established budgets.

Ensure Compliance

Ensure adherence to company policies, labor laws, and regulatory requirements.

Coordinate with Internal and External Stakeholders

Facilitate communication between departments and with vendors and service providers.

Handle Communication and Scheduling

Manage correspondence, scheduling, internal communication, and deadlines.

Problem-Solving

Identify key areas for improvement, plan administrative processes, establish guidelines, and implement solutions to address challenges and improve efficiency.

Requirements

• Proven experience in an administrative role, with at least 5 years of experience in the field
• Managerial experience is preferred
• Strong leadership, organizational, and communication skills (written and verbal)
• Problem-solving, time management, and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency in office administration software
• Ability to pass a drug test

Job Details

Department: Management

Job Type: Full-Time

Location: Orlando, FL

Posted: February 12, 2026