Human Resources Coordinator

First Supply; Madison (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

PTO

Company paid holidays

Education assistance

Adoption assistance

Job summary

A family-owned company in Madison, Wisconsin is seeking an HR Coordinator to support day-to-day HR functions. Responsibilities include managing HR data transactions, assisting in recruitment processes, and payroll tasks. The ideal candidate will have 1-3 years of HR experience or be a recent graduate, with strong customer service and organizational skills. The organization offers a competitive benefits package, including medical, dental, and 401(k) with company match.

Qualifications

• 1–3 years of experience in human resources or administrative support, or recent graduate.
• Ability to maintain confidentiality while handling sensitive information.
• Exceptional customer service skills with the ability to meet deadlines.

Responsibilities

• Handle day-to-day HR data transactions including promotions and terminations.
• Manage pre-employment processes and develop employee communications.
• Assist with bi-weekly payroll processing tasks and maintain HR files.

Skills

Customer service

Attention to detail

Problem-solving

Organizational skills

Confidentiality

Education

1–3 years of experience in human resources or administrative support

Recent college graduate with a focus in human resources

Tools

MS Office Suite

Outlook

Job description

Overview

The HR Coordinator will support the HR team in day‑to‑day HR functions to ensure the smooth and efficient operations of the department and provide best‑in‑class customer service.

Responsibilities

• Handle day-to-day HR data transactions for timely submissions including promotions/transfers, terminations, compensation changes
• Responsible for managing pre‑employment process
• Develop employee communications regarding HR‑related programs and policies
• Responsible for report generation on an ongoing as well as ad‑hoc basis to include termination and new hire reports, time to fill, turnover, etc.
• Provide first‑level response to HR requests through the shared department e‑mail box and by phone
• Research questions as requested
• Code and process invoices
• Initiative coordination including onboarding, performance management tracking, electronic expense reporting
• Assist with bi‑weekly payroll processing tasks
• Assists in researching and processing confidential information and documents, such as personnel records, reports and statistical information
• Maintains Human Resources files including payroll documents, I‑9 forms, new hire paperwork, termination files, labor law posters and other related documents
• Assists with benefit eligibility and billing for employees
• Assists in the compliance with federal and state laws, including OSHA, EEO‑1, FMLA, etc.
• Other duties/responsibilities as assigned by the Payroll & Benefits Manager

Qualifications

• 1–3 years of experience in human resources or administrative support, or a recent college graduate with a focus in human resources
• Maintains confidentiality and uses good judgment when handling sensitive information
• Exceptional customer service and organizational skills with the ability to meet daily, weekly and monthly deadlines
• Must exhibit a strong attention to detail and problem solving skills
• Skilled in using technology to efficiently manage and improve high‑volume processes
• High degree of proficiency in MS Office Suite, Outlook and Internet applications
• Ability to work in a fast‑paced environment
• Ability to quickly reprioritize daily tasks based on changing business needs
• Prioritize multiple work requests
• Maintain a positive and upbeat attitude in high work volume situations
• Ability to work successfully in a team‑oriented environment, yet also able to accomplish tasks and responsibilities while working alone with little supervision
• Applies critical thinking to effectively interpret and implement instructions across multiple formats

Benefits

First Supply, family‑owned and operated for over 125 years, offers its employees a great benefits package including; medical, dental, vision, 401(k) with company match, PTO, company paid holidays, on demand pay, education assistance, adoption assistance, and more!

First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.