Human Resources Coordinator

Crystal Clean; Hoffman Estates (IL); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean LLC is seeking an HR Coordinator to support the employee life cycle, including onboarding, changes, terminations, and HRIS data integrity. You will serve as the first point of contact for HR inquiries and ensure compliance with I-9 requirements while coordinating billing and reporting.

The ideal candidate will have 2–4 years in HR, a High School diploma, and a preference for a Bachelor's in HR or Business.

Qualifications

• High School Diploma required; a Bachelor's in HR or Business is preferred.
• PHR/SHRM certification is preferred.
• Experience with HRIS and Microsoft Office applications is preferred.
• Ability to maintain confidential information and handle sensitive data.

Responsibilities

• Process personnel transactions across the employee lifecycle including changes and terminations.
• Coordinate onboarding and ensure a positive new hire experience.
• Maintain accurate employee data in HRIS and respond to HR inquiries.
• Assist with I-9 compliance and employment verifications.
• Support HR billing, vendor invoices, and reporting requirements.
• Maintain confidential employee records in compliance with laws.
• Assist with offboarding and documentation updates.
• Build relationships with employees to provide prompt HR support.

Skills

Confidential information handling

Strong communication

Multitasking in fast-paced environment

Interpersonal skills

Attention to detail

Microsoft Office proficiency

HRIS experience

Education

High School Diploma

Bachelor’s Degree in HR or Business preferred

PHR/SHRM certification preferred

Tools

HRIS

Microsoft Office

Job description

The Human Resources Coordinator performs diversified clerical and administrative duties to support the employee life cycle such as onboarding, employee changes, termination, HRIS accuracy of information and reporting, and compliance with all state and federal laws. The Human Resources Coordinator will work in conjunction with other departments and company personnel to meet daily requirements and strategic goals of the organization.

Essential Duties

• Processes personnel transactions throughout the employee lifecycle, including employee changes, and terminations
• Coordinates onboarding activities, ensuring a seamless and positive new hire experience
• Ensures completion of employee self-service onboarding and enrollment requirements
• Accurately enters and maintains employee data within internal and external HR systems
• Serves as the first point of contact for HR-related inquiries via the HR inbox, ensuring timely responses, issue resolution, or appropriate escalation
• Responds to general employee questions regarding HR policies, processes, and procedures
• Ensures compliance with Form I-9 employment eligibility verification requirements
• Processes and tracks HR-related billing (e.g., background checks, drug screens, vendor invoices), ensuring accuracy and timely submission
• Administers employee recognition and new parent programs, including coordination, tracking, and communication
• Maintains employee records in a secure, organized, and confidential manner incompliance with federal, state, and local regulations
• Supports employee offboarding by processing terminations, coordinating required documentation, and updating systems accordingly
• Responds to employment verification and reference requests in a timely and accurate manner
• Builds strong relationships with employees by delivering responsive, high-quality HR support
• Other duties as assigned by Management

Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/ou ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Core Competencies

• Ability to maintain confidential information
• Strong communication skills both written and oral
• Ability to work in a fast-paced environment by:
• Appropriately prioritizing workload Multitasking
• Completing high volumes of transactions accurately
• Excellent follow-up and organizational skills
• Ability to recognize outliers and potential personnel issues that should be brought to management’s attention

Work Experience

• 2-4 years of previous experience as a HR Coordinator or related role Education, Certificates, Licenses, or Designations
• High School Diploma required
• Bachelor’s Degree in Human Resources or Business preferred
• PHR/SHRM certification preferred Specific Skills
• Proficient in Microsoft Office applications
• Experience with Human Resources Information systems preferred

Work Environment

While performing essential duties of this position an individual regularly works indoors and may be required to sit for long periods. Individual will be required to regularly talk, hear, see and often reach with hands, stand, walk, use a computer keyboard, mouse, telephone, and other office equipment. Noise level of the environment is generally quiet. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential duties.

Crystal Clean LLC is an Equal Opportunity Employer.

Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

This Includes Benefits Such As The Following

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement