Human Resources Assistant

The Nagler Group; Westborough (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Nagler Group is seeking an HR Coordinator for an on-site role in Massachusetts. You will support day-to-day HR operations, employee data management, and records administration, working closely with field leadership to maintain accurate records and process employment changes.

Responsibilities include updating HR systems, reviewing documentation, auditing data, and assisting with general HR administrative needs as well as vendor coordination and project support.

Qualifications

• 1+ year of office or administrative experience.
• Strong data entry and records-management skills.
• High level of accuracy, attention to detail, and confidentiality.
• Comfortable learning and working within HR systems and technology.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional communication with employees and leadership at all levels.
• Associate degree or some college coursework preferred.

Responsibilities

• Enter, validate, and update employee information in HR systems (UKG/UltiPro, PeopleMatter).
• Process employee changes such as rehires, transfers, pay increases, promotions, and demotions.
• Review information submitted by field management for accuracy and completeness.
• Prepare, organize, scan, and upload confidential employee documentation.
• Research employee data discrepancies using audit trails.
• I-9s and other documents accuracy and compliance review.
• Communicate missing information and documentation requirements to field supervisors.
• Respond to HR-related questions from field management.
• Assist with vendor coordination, department mailings, and supply ordering.
• Support additional HR projects and initiatives as needed.

Skills

Data entry

Records management

Confidentiality

Communication

Time management

Education

Associate degree

Tools

UKG/UltiPro

PeopleMatter

Job description

Schedule: Monday–Friday, 8:00 AM–4:30 PM or 8:30 AM–5:00 PM

Work Arrangement: On-site

We are seeking an HR Coordinator to support day-to-day HR operations, employee data management, and records administration. This position will work closely with field leadership and will be responsible for maintaining accurate employee records, processing employment changes, reviewing documentation, and supporting general HR administrative needs.

Key Responsibilities

• Enter, validate, and update employee information within HR systems, including UKG/UltiPro and PeopleMatter
• Process employee changes such as rehires, transfers, pay increases, promotions, and demotions
• Review information submitted by field management for accuracy and completeness
• Prepare, organize, scan, and upload confidential employee documentation into personnel files and HR systems
• Research employee data discrepancies using audit trails and supporting documentation
• Review I-9s and other employment documents for accuracy and compliance
• Communicate with field supervisors regarding missing information, discrepancies, and documentation requirements
• Respond to and triage HR-related questions from field management
• Assist with vendor coordination, department mailings, supply ordering, and other administrative needs
• Support additional HR projects and initiatives as needed

Qualifications

• 1+ year of office or administrative experience, preferably in a customer-focused environment
• Strong data entry and records-management skills
• High level of accuracy, attention to detail, and confidentiality
• Comfortable learning and working within HR systems and technology
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional and comfortable communicating with employees and leadership at all levels
• Associate degree or some college coursework preferred