Assistant, HR

Air Combat Effectiveness Consulting Group, LLC; Whittier (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Air Combat Effectiveness Consulting Group, LLC is seeking a Human Resources Assistant to support day-to-day HR operations under the HR Director. The role involves processing new hires, maintaining personnel files, generating reports, and safeguarding confidential information.

Responsibilities include onboarding, PCN processing, terminations, orientation planning, license reminders, and handling employment verifications. Proficiency with Microsoft Office and basic HRIS experience are preferred.

Qualifications

• High School education required; college degree desired.
• Excellent verbal and written communication skills.
• Bilingual English/Spanish helpful.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other computer peripherals.
• Familiarity with HR HRIS systems.
• General Human Resources and office experience is highly desired.

Responsibilities

• Processes new hires and maintains employee personnel files.
• Prepares various reports on a timely basis and as required.
• Backup on logs related to LOAs, workers' compensation claims investigations, grievances, etc.
• Processes PCNs and updates for employees’ status, transfers, and other changes; inputs data in HRIS.
• Appropriately processes employee terminations, including coordination of final paychecks.
• Plans and coordinates new employee orientation and sends reminders to managers.
• Assists with reminders for licenses and certificates and follows up on overdue documents.
• Responds to employment verifications in a timely manner.
• Screens calls, visitors, and mail; maintains confidentiality of documents.
• Inputs evaluations in UKG and supports HR processes.
• Performs other duties as assigned.

Job description

Overview

The Human Resources Assistant is responsible for the day to day administrative operations of the Human Resources Department under the direct supervision of the Human Resources Director.

Responsibilities

• Processes new hires. Obtains necessary documents in compliance with department acceptable procedures. Maintains employee personnel files and other relevant files current.
• Processes various reports on a timely basis and as required.
• Backup on logs related to LOAs, workers' compensation claims investigations, grievances, etc.
• On a timely basis processes Personnel Notice Change (PCN's) related to employees' status including increases, transfers, and other relevant changes. Processes computer input for newly hired employees and all other changes on existing employees.
• Appropriately processes employee terminations, including coordination of final paychecks.
• Plans and coordinates all facets of the new orientation for newly hired employees. Sends reminders to managers on a timely basis.
• Assists others in sending reminders for licenses and certificates to all department managers and follows up with any overdue documents.
• Responds to all employment verifications in a timely manner.
• Screens telephone calls, visitors, and mail. Handles all phone calls in a professional, courteous and friendly manner.
• Administer evaluations and process as per company policy. Inputs in UKG.
• Maintains a high degree of confidentiality for all Personnel matters and ensures proper confidentiality of all documents.
• Deals with employee requests, questions, or concerns in a courteous, professional, efficient and effective manner following the company's expectation of providing excellent customer service.
• Coordination and assistance with employee events/activities.
• Handles and assists with filing of any and all personnel related documents.
• Performs other duties as assigned or needed.

Qualifications

• High School education required; college degree desired.
• Excellent verbal and written communication skills.
• Bilingual English/Spanish helpful.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other computer peripherals.
• Familiarity with HR HRIS systems.
• General Human Resources and office experience is highly desired.