Assistant, HR

AHMC HealthCare; Whittier (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

AHMC HealthCare is seeking a Human Resources Assistant to support the HR Department with day-to-day administrative tasks under the HR Director.

You will process new hires, maintain personnel files, handle notices and terminations, manage records in UKG, respond to verification requests, coordinate orientations, and assist with employee events while maintaining confidentiality. Strong communication and MS Office skills are essential; bilingual is a plus.

Qualifications

• High School education required; college degree desired.
• Excellent verbal and written communication skills.
• Bilingual English/Spanish helpful.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other computer peripherals.
• Familiarity with HR HRIS systems.
• General Human Resources and office experience is highly desired.

Responsibilities

• Processes new hires and maintains employee personnel files.
• Processes various reports and related tasks on a timely basis.
• Backup on logs related to LOAs, workers' comp claims, grievances, etc.
• Process PCNs and input for hires/changes in the system.
• Coordinate terminations and final paychecks.
• Coordinate new employee orientation and send reminders to managers.
• Assist with licenses and certificates reminders and overdue follow-ups.
• Respond to employment verifications promptly.
• Screen calls, visitors, and mail; maintain confidentiality.
• Inputs in UKG and maintains HRIS data integrity.
• Assist with employee events/activities and filing of documents.
• Perform other duties as assigned or needed.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Confidentiality

Education

High School diploma

College degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

HRIS (UKG)

Job description

The Human Resources Assistant is responsible for the day to day administrative operations of the Human Resources Department under the direct supervision of the Human Resources Director.

• Processes new hires. Obtains necessary documents in compliance with department acceptable procedures. Maintains employee personnel files and other relevant files current.
• Processes various reports on a timely basis and as required.
• Backup on logs related to LOAs, workers' compensation claims investigations, grievances, etc.
• On a timely basis processes Personnel Notice Change (PCN's) related to employees' status including increases, transfers, and other relevant changes. Processes computer input for newly hired employees and all other changes on existing employees.
• Appropriately processes employee terminations, including coordination of final paychecks.
• Plans and coordinates all facets of the new orientation for newly hired employees. Sends reminders to managers on a timely basis.
• Assists others in sending reminders for licenses and certificates to all department managers and follows up with any overdue documents.
• Responds to all employment verifications in a timely manner.
• Screens telephone calls, visitors, and mail. Handles all phone calls in a professional, courteous and friendly manner.
• Administer evaluations and process as per company policy. Inputs in UKG.
• Maintains a high degree of confidentiality for all Personnel matters and ensures proper confidentiality of all documents.
• Deals with employee requests, questions, or concerns in a courteous, professional, efficient and effective manner following the company's expectation of providing excellent customer service.
• Coordination and assistance with employee events/activities.
• Handles and assists with filing of any and all personnel related documents.
• Performs other duties as assigned or needed.
• High School education required; college degree desired.
• Excellent verbal and written communication skills.
• Bilingual English/Spanish helpful.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other computer peripherals.
• Familiarity with HR HRIS systems.
• General Human Resources and office experience is highly desired.