HR & Records Administrator

State of Mississippi; Jackson (MS); On-site; USD 26,000 - 33,000; Full time

Job summary

The State of Mississippi is seeking a Human Resources Assistant to support the HR Division in MDOT's Jackson area. You will maintain and organize personnel records, review and archive documents, and assist with risk management activities.

You will also back up the receptionist duties, answer calls, greet visitors, manage mail, and perform a variety of administrative tasks to keep daily HR operations running efficiently.

Qualifications

• Strong organizational, clerical, and time-management skills.
• Excellent written and verbal communication, ability to handle confidential information.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to work independently and provide administrative support.

Responsibilities

• Maintain and organize personnel records (physical and electronic).
• Review, scan, index, archive, and retrieve personnel documents.
• Provide administrative and records management support to the Risk Management team.
• Serve as backup receptionist, answer calls, greet visitors, and manage mail.
• Perform other administrative duties to support daily HR operations.

Skills

Organizational skills

Clerical skills

Time-management

Written and verbal communication

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The State of Mississippi is seeking a Human Resources Assistant to support the HR Division in MDOT's Jackson area. You will maintain and organize personnel records, review and archive documents, and assist with risk management activities.

You will also back up the receptionist duties, answer calls, greet visitors, manage mail, and perform a variety of administrative tasks to keep daily HR operations running efficiently.