Human Resources Assistant

State of Mississippi; Jackson (MS); On-site; USD 26,000 - 33,000; Full time

Job summary

The State of Mississippi is seeking a Human Resources Assistant to support the HR Division in MDOT's Jackson area. You will maintain and organize personnel records, review and archive documents, and assist with risk management activities.

You will also back up the receptionist duties, answer calls, greet visitors, manage mail, and perform a variety of administrative tasks to keep daily HR operations running efficiently.

Qualifications

• Strong organizational, clerical, and time-management skills.
• Excellent written and verbal communication, ability to handle confidential information.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to work independently and provide administrative support.

Responsibilities

• Maintain and organize personnel records (physical and electronic).
• Review, scan, index, archive, and retrieve personnel documents.
• Provide administrative and records management support to the Risk Management team.
• Serve as backup receptionist, answer calls, greet visitors, and manage mail.
• Perform other administrative duties to support daily HR operations.

Skills

Organizational skills

Clerical skills

Time-management

Written and verbal communication

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Human Resources Assistant in 25 - HINDS COUNTY, MS

State of Mississippi

$26,185.60 - $33,000.00 Annually

$26,185.60

$33,000.00

25 - HINDS COUNTY, MS

Full-Time

About the Agency

The Mississippi Department of Transportation is responsible for providing a safe intermodal transportation network that is planned, designed, constructed, and maintained in an effective, cost-efficient, and environmentally sensitive manner. Questions about this position can be directed to [e-mail].

The Human Resources Assistant will provide administrative and clerical support to MDOT's Human Resources Division, primarily maintaining and organizing physical and electronic personnel records for current and former employees. Duties include reviewing, scanning, indexing, archiving, and retrieving personnel documents while ensuring accuracy, confidentiality, and compliance with established records retention policies.Additional responsibilities include providing administrative and records management support to the Risk Management team, maintaining tracking logs, preparing correspondence, and assisting with assigned risk management activities.The position will serve as backup receptionist during breaks and absences, answering and directing calls, greeting visitors, distributing incoming and outgoing mail, and preparing routine internal correspondence. The position will perform other administrative duties as assigned to support daily HR operations.

What you'll need to be Successful

The ideal candidate should possess strong organizational, clerical, and time-management skills, with close attention to detail and the ability to maintain accurate records in a fast-paced office environment. Excellent written and verbal communication skills are essential, along with the ability to provide professional customer service and interact effectively with employees, applicants, supervisors, and the public. Candidates should be able to handle confidential personnel information with discretion, manage multiple assignments, and demonstrate proficiency in Microsoft Office applications, including Word, Excel, and Outlook. The successful candidate should be dependable, adaptable, self-motivated, and able to work independently while providing administrative support to the Human Resources Division.

Preferred Qualifications

Typically requires a High School Diploma or high school equivalency and 2-4 years of experience. Agency preferred qualifications:Experience with electronic filing systems, document management, records retention, and general office procedures is preferred.

Address 210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201