HR Department Assistant — Admin & Records Specialist

Oaklawn-Hospital; Marshall (MI); Sur place; USD 36 000 - 42 000; Plein temps

Résumé du poste

Oaklawn-Hospital in Marshall, MI is seeking a Department Assistant in Human Resources to support clerical and administrative functions, including drafting correspondence, scheduling, filing, and handling inquiries.

The role emphasizes confidentiality, office organization, and accurate record-keeping, with duties spanning greeting visitors, coordinating calendars, processing unemployment claims, and maintaining personnel files in compliance with standards.

Qualifications

• Proficient interpersonal relations and communicative skills.
• Manual dexterity; auditory and visual skills.
• Ability to follow written and oral instructions and procedures.
• Performs miscellaneous clerical functions and projects as assigned.
• Strong Microsoft Office skills; teamwork; organizational abilities.
• Proficiency in research, confidentiality, and detail orientation.
• Understanding of personnel functions is helpful.

Responsabilités

• Answer telephones, provide information, take messages, and transfer calls.
• Greet visitors and direct inquiries to appropriate personnel.
• Draft, type, and distribute meeting notes, routine correspondence, and reports.
• Maintain scheduling and event calendars.
• Set up and maintain paper and electronic filing systems.
• Maintain personnel records in accordance with standards.
• Ensure a clean, organized office environment.
• Observe confidentiality in all work related to HR.
• Process volunteer orientation requirements.
• Coordinate unemployment claims with MHA, providing accurate information.

Connaissances

Interpersonal skills

Communication skills

Confidentiality

Detail oriented

Organization

Dependability

Independence

Teamwork

Research skills

Clerical abilities

Basic personnel knowledge

Outils

Microsoft Office

Description du poste

Oaklawn-Hospital in Marshall, MI is seeking a Department Assistant in Human Resources to support clerical and administrative functions, including drafting correspondence, scheduling, filing, and handling inquiries.

The role emphasizes confidentiality, office organization, and accurate record-keeping, with duties spanning greeting visitors, coordinating calendars, processing unemployment claims, and maintaining personnel files in compliance with standards.