Vital Records Processing Technician – Mail Entry

State of Mississippi; Mississippi; On-site; USD 31,000 - 48,000; Full time

Job summary

The State of Mississippi is seeking a Vital Records Processing Technician in Madison County to support the Office of Vital Records, Mail Entry Department. This full-time role focuses on processing vital records requests, verifying documents, and ensuring accurate entry and timely processing of transactions.

Successful candidates will have strong organizational skills, proficiency with Microsoft Office and data-entry systems, and the ability to manage multiple tasks while meeting deadlines.

Qualifications

• Time-limited position with essential records-processing support.
• Process vital records requests and verify documentation for accuracy.
• Maintain timely processing and communicate requirements to customers.
• Handle financial transactions and reconcile monies received.

Responsibilities

• Receive, review, and process vital records requests and supporting documentation.
• Validate information and ensure accuracy and completeness of submitted records.
• Perform data entry, printing, copying, and other administrative processing functions.
• Communicate with customers concerning requests, documentation requirements, and processing procedures.
• Reconcile and balance monies received through vital records transactions.
• Maintain accurate records and assist in resolving discrepancies.

Skills

Strong organizational skills

Attention to detail

Proficiency in Microsoft Office

Electronic data-entry systems

Written and verbal communication

Multi-tasking and deadlines

Independent work style

Education

High School Diploma or equivalent

Associate’s Degree or higher in Business Administration / Office Administration / Records Management / Health Information Management or related field

Tools

Microsoft Office

Electronic data-entry systems

Job description

Vital Records Processing Technician – Mail Entry in 45 - MADISON COUNTY, MS

State of Mississippi

$31,111.11 - $48,114.74 Annually

Location

45 - MADISON COUNTY, MS

Full-Time

Job Number

9075-0301-20261104M

0301 - HEALTH BOARD

Opening Date

11/06/2026

11/23/2026 at 11:59 PM Central Time (US & Canada)

Agency Minimum Salary

$31,111.11

$48,114.74

About the Agency

The Mississippi State Department of Health's mission is to protect and advance the health, well-being, and safety of everyone in Mississippi.

This is a time limited position. The Mississippi State Department of Health is seeking a dependable, detail-oriented individual to serve as a Vital Records Processing Technician within the Office of Vital Records, Mail Entry Department, in Madison County, Mississippi.This is a time-limited (NS-14) position responsible for providing essential administrative, customer service, and records-processing support to the Office of Vital Records.The selected applicant will be responsible for processing vital records requests, verifying documentation, communicating with customers, entering information accurately, and ensuring timely processing of records and related transactions.

Primary Responsibilities

• Receive, review, and process vital records requests and supporting documentation.
• Validate information and ensure accuracy and completeness of submitted records.
• Perform data entry, printing, copying, and other administrative processing functions.
• Communicate with customers concerning requests, documentation requirements, and processing procedures.
• Reconcile and balance monies received through vital records transactions.
• Maintain accurate records and assist in resolving discrepancies.
• Support daily Mail Entry operations and perform other related duties as assigned.

What you'll need to be Successful

• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications and electronic data-entry systems.
• Effective written and verbal communication skills.
• Ability to manage multiple assignments and meet established deadlines.
• Ability to work independently while maintaining accuracy and productivity.

Preferred Qualifications

• Typically requires a High School Diploma or equivalent and 0–1 years of experience.
• Agency Preferred QualificationsEducation:An Associate's Degree or higher from an accredited college or university in Business Administration, Office Administration, Records Management, Health Information Management, or a closely related field.
• Experience:Two (2) years of experience in administrative support, records management, data entry, document processing, or customer service operations, preferably in a healthcare, government, or records-processing environment.
• Preferred experience should include:Reviewing, verifying, and processing applications, official documents, or records for accuracy and completeness.
• Performing data entry and maintaining electronic or physical records.
• Providing customer service and responding to inquiries regarding documentation requirements and processing procedures.
• Processing financial transactions, reconciling payments, and maintaining accurate transaction records.
• Handling confidential or sensitive information in accordance with established policies and procedures.
• Using computer applications and electronic records-management systems to process and retrieve information.

Address 210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201