HR Operations Assistant | Front Desk & Records

USM Foundation; Hattiesburg (MS); On-site; USD 20,000 - 21,000; Full time

Job summary

The University of Southern Mississippi in Hattiesburg, MS is seeking a Human Resources Administrative Assistant to serve as the first point of contact for visitors and staff. The role provides administrative and customer service support, processes personnel actions, and maintains employee records to ensure accurate HR operations.

Responsibilities include onboarding support, updating records in SOAR and Enroll Blue, handling I-9 and tax forms, and assisting with data entry and verification

Qualifications

• High school diploma or equivalent and one year of administrative/clerical experience.
• Ability to provide professional, customer-focused service to employees and visitors.
• Strong written and verbal communication; maintain confidentiality.
• Solid organizational skills and attention to detail in a fast-paced environment.
• Proficiency with basic computer applications and data entry.

Responsibilities

• Provide front-desk and administrative support by greeting visitors and routing calls.
• Assist employees with new hire paperwork including I-9 and tax forms.
• Coordinate HR operations paperwork and data entry in tracking systems.
• Respond to HR inquiries with accurate, timely information.
• Update employee records in SOAR and Enroll Blue per procedures.
• Assist with employment verification processes and government inquiries.
• Support onboarding activities and general HR office needs.

Skills

Front desk support

Customer service

Verbal and written communication

Discretion and confidentiality

Organizational skills

Multi-tasking

Microsoft Office

Education

High school diploma or equivalent

Tools

SOAR

Enroll Blue

PeopleSoft

E-Verify

Job description

The University of Southern Mississippi in Hattiesburg, MS is seeking a Human Resources Administrative Assistant to serve as the first point of contact for visitors and staff. The role provides administrative and customer service support, processes personnel actions, and maintains employee records to ensure accurate HR operations.

Responsibilities include onboarding support, updating records in SOAR and Enroll Blue, handling I-9 and tax forms, and assisting with data entry and verification