HR & Operations Administrative Specialist

Ghostworks Marine; Holland (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Ghostworks Marine is seeking an Administrative Assistant to perform a wide range of confidential administrative support duties. The role supports HR and Operations leadership in a fast-growing manufacturing startup.

You will assist with onboarding, employee data management, and audits, coordinate cross-department communications, and help with reporting, presentations, and event planning. Strong organizational and communication skills are essential.

Qualifications

• U.S. Citizenship required.
• High School Diploma required; Bachelor’s degree preferred.
• 2+ years of experience supporting staff and executives.
• Strong technology skills; MS Outlook & Teams; SharePoint preferred.
• Excellent written and verbal communication; proactive and discreet.

Responsibilities

• Provide administrative support for HR and Operations leadership.
• Assist with onboarding, employee data management, and audits.
• Coordinate cross-department communications and follow-ups.
• Support reporting, presentations, and data summaries for leadership meetings.
• Plan and execute company events, trainings, and team activities.

Skills

Organizational skills

Professional demeanor

Proactive mindset

Written and verbal communication

Multitasking

Education

High School Diploma

Bachelor’s degree preferred

Tools

MS Outlook

Teams

SharePoint

Job description

Ghostworks Marine is seeking an Administrative Assistant to perform a wide range of confidential administrative support duties. The role supports HR and Operations leadership in a fast-growing manufacturing startup.

You will assist with onboarding, employee data management, and audits, coordinate cross-department communications, and help with reporting, presentations, and event planning. Strong organizational and communication skills are essential.