Administrative Assistant

Ghostworks-Marine; Holland (MI); On-site; USD 38,000 - 48,000; Full time

Job summary

Ghostworks Marine is seeking an Administrative Assistant to perform a wide range of complex and confidential administrative support duties in a fast-growing startup environment. The role supports HR and Operations leadership, handling clerical requests and coordinating communications.

You will assist onboarding, maintain employee data, audit records, prepare reports and presentations for leadership meetings, help plan events and training, and support vendor coordination, inventory tracking, and

Qualifications

• 2+ years of experience supporting staff and executives.
• US Citizenship required.
• Strong communication and discretion.
• Ability to handle confidential information.

Responsibilities

• Serve as the primary administrative support for HR and Operations leadership with a wide array of clerical requests.
• Assist HR with onboarding new hires, employee data management (both confidential and non-confidential), and regularly scheduled auditing.
• Coordinate cross-departmental communications (inc. Weekly Newsletter), ensuring timely follow-ups and clear action items.
• Support operational projects as requested (could include assistance with vendor coordination, inventory tracking/entries, and process documentation).
• Assist with reporting, presentations and data summaries for leadership meetings.
• Assist with planning and executing company events, training sessions, and team building activities.

Skills

MS Outlook

MS Teams

SharePoint

Organizational skills

Administrative support

Education

High School Diploma

Bachelor's degree preferred

Tools

MS Office Suite

Job description

PositionSummary:

Ghostworks Marine is seeking an Administrative Assistant who will perform a wide range of complexandconfidential administrative support duties.We’rea fast-growing manufacturing startup driven by a simple but powerful belief:innovation thrives when people and processes work in harmony. Our products are reshaping themarineindustry, butit’sour people who make it possible. We value agility, transparency, and a roll-up-your-sleeves attitude—because in a startup, every role is mission-critical.

Main Responsibilities:

• Serve as the primary administrative support for HR and Operations leadershipwith a wide arrayofclericalrequests


• Assist HR withonboarding new hires, employee datamanagement(both confidential andnon-confidential),andregularly scheduledauditing


• Coordinate cross-departmental communications (inc.Weekly Newsletter), ensuringtimelyfollow-ups and clear action items


• Support operationalprojects as requested(could includeassistancewith vendor coordination,inventory tracking/entries,and process documentation)


• Assistwithreporting,presentationsand data summaries for leadership meetings


• Assistwithplanning andexecuting company events, training sessions, and team building activities

Requirements:

• Candidates must have U.S. Citizenship


• High School Diplomarequired-bachelor’s degree preferred


• 2+ years ofpreviousexperience supporting staff and executivesrequired


• Strong technology skillset.Proficiencywith MS Outlook & Teams. Experience with SharePointwould be preferred


• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting


• Professionaldemeanorwith excellent written and verbal communication skills


• A proactive mindset – you anticipate needs before they arise


• Comfortable working with confidential information and handling it with discretion