Administrative Assistant

Ghostworks Marine; Holland (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Ghostworks Marine is seeking an Administrative Assistant to perform a wide range of confidential administrative support duties. The role supports HR and Operations leadership in a fast-growing manufacturing startup.

You will assist with onboarding, employee data management, and audits, coordinate cross-department communications, and help with reporting, presentations, and event planning. Strong organizational and communication skills are essential.

Qualifications

• U.S. Citizenship required.
• High School Diploma required; Bachelor’s degree preferred.
• 2+ years of experience supporting staff and executives.
• Strong technology skills; MS Outlook & Teams; SharePoint preferred.
• Excellent written and verbal communication; proactive and discreet.

Responsibilities

• Provide administrative support for HR and Operations leadership.
• Assist with onboarding, employee data management, and audits.
• Coordinate cross-department communications and follow-ups.
• Support reporting, presentations, and data summaries for leadership meetings.
• Plan and execute company events, trainings, and team activities.

Skills

Organizational skills

Professional demeanor

Proactive mindset

Written and verbal communication

Multitasking

Education

High School Diploma

Bachelor’s degree preferred

Tools

MS Outlook

Teams

SharePoint

Job description

Position Summary:

Ghostworks Marine is seeking an Administrative Assistant who will perform a wide range of complexandconfidential administrative support duties.We’rea fast-growing manufacturing startup driven by a simple but powerful belief:innovation thrives when people and processes work in harmony. Our products are reshaping themarineindustry, butit’sour people who make it possible. We value agility, transparency, and a roll-up-your-sleeves attitude—because in a startup, every role is mission-critical.

Main Responsibilities:

• Serve as the primary administrative support for HR and Operations leadershipwith a wide arrayofclericalrequests
• Assist HR withonboarding new hires, employee datamanagement(both confidential andnon-confidential),andregularly scheduledauditing
• Coordinate cross-departmental communications (inc.Weekly Newsletter), ensuringtimelyfollow-ups and clear action items
• Support operationalprojects as requested(could includeassistancewith vendor coordination,inventory tracking/entries,and process documentation)
• Assistwithreporting,presentationsand data summaries for leadership meetings
• Assistwithplanning andexecuting company events, training sessions, and team building activities

Requirements:

• Candidates must have U.S. Citizenship
• High School Diplomarequired-bachelor’s degree preferred
• 2+ years ofpreviousexperience supporting staff and executivesrequired
• Strong technology skillset.Proficiencywith MS Outlook & Teams. Experience with SharePointwould be preferred
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting
• Professionaldemeanorwith excellent written and verbal communication skills
• A proactive mindset – you anticipate needs before they arise
• Comfortable working with confidential information and handling it with discretion