HR Administrative Specialist – Onboarding & Admin Support

Harbor Brand; Toledo (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plan with company match

Generous paid time off, sick time, and

Job summary

Harbor is seeking a Human Resources Assistant to provide essential administrative support across the HR function. You will manage documentation, onboarding activities, and data entry to maintain accurate records.

The role involves coordinating postings, assisting with payroll/HRIS tasks, and supporting benefits, compliance, and audits. A high school diploma and discretion with confidential information are required, with opportunities to grow within our team.

Qualifications

• High School Diploma or GED equivalent.
• Attention to detail and ability to multitask.
• Ability to handle confidential information and documentation with discretion.

Responsibilities

• Provide administrative and operational support to the entire Human Resources team.
• Assist with recruitment coordination by posting approved job opportunities on designated sites and maintaining posting records.
• Respond to internship inquiries and support the application/onboarding workflow for interns.
• Coordinate pre-employment onboarding appointments and complete onboarding steps for selected candidates.
• Support benefits and leave administration through data entry, document collection, routing, and follow-up with employees.
• Assist with payroll/HRIS support tasks, including data entry/updates, troubleshooting escalation, and routine audits.
• Maintain employee personnel files and HR records by scanning, indexing, and filing documentation in accordance with retention and confidentiality requirements.
• Prepare materials and coordinate logistics for New Hire Orientation and other HR meetings/trainings.
• Generate HRIS and operational reports as requested; assist with tracking metrics and preparing materials for internal audits.
• Process employment verifications and respond to routine HR inquiries, escalating sensitive matters as needed.
• Track completion of education, background, and other required pre-employment verifications and follow up with candidates and vendors.
• Update and maintain job summaries, HR templates, and standardized communications to support consistent HR practices.
• Order and maintain HR office supplies and onboarding materials.
• Participate in HR team and cross-functional meetings.
• Complete accurate data entry for new hires and employee changes to ensure records are current.
• Monitor and track employee licenses, certifications, and trainings; support compliance documentation and audits.
• Assist the HR team with events and daily operational tasks to support goals.

Skills

Attention to detail

Multitasking

Discretion

Communication skills

Education

High School Diploma or GED

Job description

Harbor is seeking a Human Resources Assistant to provide essential administrative support across the HR function. You will manage documentation, onboarding activities, and data entry to maintain accurate records.

The role involves coordinating postings, assisting with payroll/HRIS tasks, and supporting benefits, compliance, and audits. A high school diploma and discretion with confidential information are required, with opportunities to grow within our team.