Administrative Specialist — HR & Operations (Startup)

Ghostworks-Marine; Holland (MI); On-site; USD 38,000 - 48,000; Full time

Job summary

Ghostworks Marine is seeking an Administrative Assistant to perform a wide range of complex and confidential administrative support duties in a fast-growing startup environment. The role supports HR and Operations leadership, handling clerical requests and coordinating communications.

You will assist onboarding, maintain employee data, audit records, prepare reports and presentations for leadership meetings, help plan events and training, and support vendor coordination, inventory tracking, and

Qualifications

• 2+ years of experience supporting staff and executives.
• US Citizenship required.
• Strong communication and discretion.
• Ability to handle confidential information.

Responsibilities

• Serve as the primary administrative support for HR and Operations leadership with a wide array of clerical requests.
• Assist HR with onboarding new hires, employee data management (both confidential and non-confidential), and regularly scheduled auditing.
• Coordinate cross-departmental communications (inc. Weekly Newsletter), ensuring timely follow-ups and clear action items.
• Support operational projects as requested (could include assistance with vendor coordination, inventory tracking/entries, and process documentation).
• Assist with reporting, presentations and data summaries for leadership meetings.
• Assist with planning and executing company events, training sessions, and team building activities.

Skills

MS Outlook

MS Teams

SharePoint

Organizational skills

Administrative support

Education

High School Diploma

Bachelor's degree preferred

Tools

MS Office Suite

Job description

Ghostworks Marine is seeking an Administrative Assistant to perform a wide range of complex and confidential administrative support duties in a fast-growing startup environment. The role supports HR and Operations leadership, handling clerical requests and coordinating communications.

You will assist onboarding, maintain employee data, audit records, prepare reports and presentations for leadership meetings, help plan events and training, and support vendor coordination, inventory tracking, and