HR & Operations Admin Specialist - Detail-Driven & Trusted

Socket.dev; San Clemente (CA); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Cell phone stipend

Laptop

Employee membership

Personal training discounts

Job summary

Socket.dev is seeking an HR and Operations Admin Coordinator (part-time) to support Human Resources, Club Operations, and Club Systems Administration across multiple locations. The role emphasizes accuracy, confidentiality, and process improvement, with opportunities to enhance systems and workflows while collaborating with the leadership team.

The position reports to the Director of HR and involves onboarding, records management, and compliance tasks.

Qualifications

• Experience in HR administration and operations support.
• Ability to maintain high levels of accuracy and confidentiality.
• Strong organizational skills and time management.
• Proactive mindset to improve systems and procedures.
• Clear, professional communication with managers across locations.

Responsibilities

• Create and post job ads; manage sponsorships and tracking.
• Maintain and update offer letter templates.
• Manage user access for hiring platforms and HR systems.
• Send offer letters and launch onboarding workflows.
• Enter new hires into Paylocity and initiate Welcome Packets.
• Collect certifications and maintain employee records.
• Process records requests and track PTO, sick time, and leaves of absence.
• Coordinate CPR setup and tracking for clubs.
• Maintain compliance reporting: anti-harassment, CPR, and termination reports.
• Handle active employee documentation such as pay corrections and coaching reports.
• Send separation packets and ensure offboarding documentation is saved.
• Notify CGO of terminations for COBRA processing.
• Future (if full-time): manage status changes, term checklists, and final check processing.
• Assist with Waxie and DNA ordering.
• Support ordering and tracking of maintenance parts and supplies.
• Attend company-wide meetings as necessary.
• Assist with member document management and club systems workflows.

Skills

Highly organized

Detail oriented

Strong communication

Confidentiality

Proactive process improvement

Cross-functional collaboration

Multi-tasking

Tools

Paylocity

Job description

Socket.dev is seeking an HR and Operations Admin Coordinator (part-time) to support Human Resources, Club Operations, and Club Systems Administration across multiple locations. The role emphasizes accuracy, confidentiality, and process improvement, with opportunities to enhance systems and workflows while collaborating with the leadership team.

The position reports to the Director of HR and involves onboarding, records management, and compliance tasks.