HR & Operations Admin Coordinator – Part-Time Growth

Socket.dev; Chula Vista (CA); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Cell phone stipend

Laptop

Employee membership

Personal Training discounts

Job summary

Socket.dev is seeking an HR and Operations Admin Coordinator to join our San Juan Capistrano location. This part‑time role supports Human Resources, Club Operations, and Club Systems Administration with confidential employee records, onboarding workflows, and compliance reporting.

The ideal candidate is detail‑oriented, highly organized, and proactive, capable of improving processes while maintaining professional communication with managers across locations.

Qualifications

• Extremely detail‑oriented with strong accuracy in administrative work.
• Highly organized with excellent time management skills.
• Able to follow established procedures while also identifying opportunities to streamline or improve systems.
• High trust / high character, with access to sensitive employee files and confidential information.
• Clear, kind, and professional communicator who interacts well with club management on compliance‑related matters.
• Personable and approachable, able to build positive working relationships across departments.
• Quick learner, and multi-tasker able to balance the administrative responsibilities of multiple departments.

Responsibilities

• Create and post job ads; manage job sponsorships and tracking.
• Maintain and update offer letter templates.
• Manage user access for hiring platforms and HR systems.
• Send offer letters and launch onboarding workflows.
• Enter new hires into Paylocity and initiate Welcome Packets.
• Collect certifications and maintain employee records.
• Process records requests and track PTO, sick time, and leaves of absence.
• Coordinate Club Connect CPR setup and tracking.
• Maintain compliance reporting: anti‑harassment, CPR, and termination reports.
• Active employee documentation needs, such as pay corrections, coaching reports.
• Send separation packets and ensure offboarding documentation is saved to employee files.
• Notify CGO of terminations for COBRA processing.
• Future (if full‑time): manage status changes, term checklists, and final check processing.
• Assist with Waxie and DNA ordering.
• Support ordering and tracking of maintenance parts and supplies.
• Attend company wide meetings as necessary.
• Assist with member document management and club systems workflows.

Skills

Detail oriented

Time management

Process improvement

High integrity

Clear communicator

Collaboration

Multi-tasking

Job description

Socket.dev is seeking an HR and Operations Admin Coordinator to join our San Juan Capistrano location. This part‑time role supports Human Resources, Club Operations, and Club Systems Administration with confidential employee records, onboarding workflows, and compliance reporting.

The ideal candidate is detail‑oriented, highly organized, and proactive, capable of improving processes while maintaining professional communication with managers across locations.