HR Onboarding & Admin Specialist

Glasgow Operations LLC; Glasgow (KY); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401k benefits

Training & career development

Work-life balance

Flexible scheduling

Job summary

Harmony Senior Services, LLC in Newark, DE is seeking an Office Administrative Assistant to provide HR, billing, and general office support under the Executive Director. The role emphasizes onboarding coordination, paperwork maintenance, data entry, and file management.

The ideal candidate will have strong organizational skills, be detail-oriented, and able to handle confidential information with discretion while communicating effectively with residents, teams, and leadership.

Qualifications

• High school diploma or GED required.
• 2+ years of administrative or office support experience.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to handle sensitive information with discretion.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Assist with onboarding by preparing materials and collecting paperwork.
• Coordinate new-hire orientation schedules and logistics.
• Maintain confidential personnel files in approved systems.
• Enter data and update records with accuracy.
• Coordinate billing tasks and liaise with the Revenue Services Specialist.
• Manage office supply inventory and procurement.
• Handle outgoing mail, shipments, and correspondence routing.
• Protect confidential resident and staff information.

Skills

Organizational skills

Attention to detail

Communication skills

Discretion

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC in Newark, DE is seeking an Office Administrative Assistant to provide HR, billing, and general office support under the Executive Director. The role emphasizes onboarding coordination, paperwork maintenance, data entry, and file management.

The ideal candidate will have strong organizational skills, be detail-oriented, and able to handle confidential information with discretion while communicating effectively with residents, teams, and leadership.