HR & Billing Administrative Assistant

Morgantown Operations LLC; Morgantown (WV); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401k

Fulltime & Part-time

Benefits Packages

Training & Career Laddering

Job summary

Harmony Senior Services seeks an Office Administrative Assistant to support onboarding, HR paperwork, billing, and general office operations. You will maintain personnel files, manage data entry, and coordinate documents with the Executive Director and regional teams.

The role emphasizes confidentiality, accuracy, and multi-tasking across HR, accounting, and office administration, with opportunities for career growth in a fast-paced senior living environment.

Qualifications

• 2+ years of administrative or office support experience.
• Experience with HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
• Proficiency with Microsoft Outlook, Word, and Excel and ability to learn company HR, accounting, and document management systems.
• Strong organizational skills and ability to manage multiple priorities and meet deadlines.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Effective verbal and written communication with residents, families, and staff.

Responsibilities

• Provide onboarding coordination and maintain administrative paperwork.
• Support HR, billing, and general office functions under the Executive Director.
• Maintain confidential personnel files and records in designated systems.
• Process and track documents, licenses, and training records; send reminders for expirations.
• Coordinate mail, shipping, and document deliveries; manage supply inventory.
• Assist with monthly payer statements and billing submissions as needed.
• Protect confidential information and use secure storage and transmission methods.

Skills

Strong organizational skills

Verbal and written communication

Attention to detail

Data entry

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services seeks an Office Administrative Assistant to support onboarding, HR paperwork, billing, and general office operations. You will maintain personnel files, manage data entry, and coordinate documents with the Executive Director and regional teams.

The role emphasizes confidentiality, accuracy, and multi-tasking across HR, accounting, and office administration, with opportunities for career growth in a fast-paced senior living environment.