HR & Billing Administrative Specialist

Harmony Senior Services; Nashville (TN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401k

Full-time & Part-time Benefits

Training, Development & Career Ladder

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services, LLC seeks an Office Administrative Assistant to support HR, billing, and general office functions under the Executive Director. You will coordinate onboarding, maintain confidential personnel files, handle data entry, and support accounts payable workflows in a caring, compliant environment.

You will also manage supplies, schedule meetings, and act as the on-site liaison for the Revenue Services Specialist, ensuring timely follow-up and accurate documentation.

Qualifications

• 2+ years of administrative or office support experience.
• Experience with HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
• Proficiency with Outlook, Word, and Excel; ability to learn HR and accounting systems.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with discretion.

Responsibilities

• Assist with onboarding coordination and maintain HR records.
• Coordinate new-hire orientation schedules and logistics.
• Maintain confidential personnel files and scan/upload records.
• Support billing and accounts payable processes; process checks and receipts.
• Assist with monthly payer statements and collection letters.
• Oversee office supplies and purchasing within limits.
• Assist with scheduling meetings and follow-up items.
• Protect confidential information and coordinate service requests for office equipment.
• Provide on-site point of contact for Revenue Services Specialist.

Skills

Administrative support

HR paperwork

Data entry

Organizational skills

Communication

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

HR/document management systems

Job description

Harmony Senior Services, LLC seeks an Office Administrative Assistant to support HR, billing, and general office functions under the Executive Director. You will coordinate onboarding, maintain confidential personnel files, handle data entry, and support accounts payable workflows in a caring, compliant environment.

You will also manage supplies, schedule meetings, and act as the on-site liaison for the Revenue Services Specialist, ensuring timely follow-up and accurate documentation.