HR & Billing Admin Coordinator — Onboarding Focus

Harmony Senior Services, LLC; Morgantown (WV); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401k

Benefits package (FT & PT)

Career development

Flexible scheduling

Job summary

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to provide administrative support for HR, billing, and general office functions. The role focuses on onboarding coordination, maintaining paperwork, data entry, and supply coordination at the Morgantown community.

The ideal candidate has 2+ years of administrative experience, proficiency with Microsoft Office, and a strong ability to handle confidential information with discretion.

Qualifications

• Minimum 2+ years of administrative or office support experience.
• Proficiency with Microsoft Outlook, Word, and Excel and the ability to learn HR, accounting, and document management systems.
• Strong organizational skills and attention to detail; ability to manage multiple priorities and meet deadlines.

Responsibilities

• Assist with onboarding coordination for new hires, including scheduling and materials.
• Maintain confidential personnel files and HR records in designated systems.
• Support billing and accounts payable processes, including processing resident payments and payer statements.
• Serve as on-site point of contact for the Revenue Services Specialist (RSS) and ensure timely follow-up on requests.
• Assist with scheduling meetings, preparing materials, and tracking follow-up items.
• Protect confidential information and ensure secure handling of records.

Skills

Organizational skills

Attention to detail

Discretion

Communication skills

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to provide administrative support for HR, billing, and general office functions. The role focuses on onboarding coordination, maintaining paperwork, data entry, and supply coordination at the Morgantown community.

The ideal candidate has 2+ years of administrative experience, proficiency with Microsoft Office, and a strong ability to handle confidential information with discretion.