HR & Office Administration Specialist

ECS Southeast, LLP; St. George (LA); On-site; USD 42,000 - 60,000; Full time

Job summary

ECS Group of Companies in Louisiana is seeking an Office Administrator to manage accounting, HR tasks, payroll processing, vendor and client communications, and ensure smooth daily operations.

The role emphasizes dependable performance, computer proficiency, and handling confidential information. This position offers growth opportunities and broad exposure across administrative functions.

Qualifications

• High school diploma or GED; HR-related bachelor's degree preferred.
• Minimum 2 years HR and payroll experience with HR degree; 4 years HR/payroll experience without HR degree.

Responsibilities

• Perform accounting, HR and other administrative duties with supervision.
• Process payroll, accounts payable, accounts receivable and invoicing.
• Track and document petty cash/corporate card balances by writing checks, requesting replenishments, reconciling balances.
• Process new hire, job changes, pay rate changes, and terminations.
• Complete various HR forms, such as employment verification paperwork.
• Track immigration status and update I-9s as required.
• Process benefits (including new enrollments, open enrollment and updates).
• Assist with warning reports.
• Process leave of absence and short-term disability claims.
• Assist with other HR issues as needed.
• Maintain and update certificates of insurance.
• Enter vendor invoices into the accounting system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send invoices to customers in accordance with contract terms.
• Monitor outstanding invoices and ensure accurate records are maintained.
• Follow up on past-due accounts via phone and email.
• Work with customers to resolve billing issues.
• Maintain accurate records of collection efforts and provide aging receivables reports.
• Oversee building and equipment maintenance.
• Responsible for computer network support.
• Support receptionists and administrative management of the office.
• Other duties as assigned.

Skills

HR & payroll

Accounting

Customer communication

Office administration

Education

High school diploma or GED

HR-related Bachelor's degree preferred

Tools

Microsoft Excel

Accounting software

Job description

ECS Group of Companies in Louisiana is seeking an Office Administrator to manage accounting, HR tasks, payroll processing, vendor and client communications, and ensure smooth daily operations.

The role emphasizes dependable performance, computer proficiency, and handling confidential information. This position offers growth opportunities and broad exposure across administrative functions.