Office & HR Administrator – Payroll, Billing & Ops

ECS Southeast, LLP; Savannah (GA); On-site; USD 38,000 - 48,000; Full time

Job summary

ECS Southeast, LLP is seeking an Office Administrator to oversee administrative functions, HR, accounting, and local office operations. The role handles payroll, AP/AR, benefits, and employee records, ensuring policy compliance and timely processing.

The position requires HR/payroll experience, a high school diploma (HR degree preferred), and the ability to multitask in a non-remote, on-site setting. Strong organizational and communication skills are essential.

Qualifications

• 2 years HR/payroll experience with HR degree or 4 years HR/payroll experience without HR degree
• High school diploma or GED required; Bachelor's degree (HR related) preferred
• Valid driver's license required if driving for ECS subsidiary
• Dependable, detail-oriented, and organized
• Ability to multi-task and meet deadlines
• Proficiency with computers and MS Office
• Team player with excellent oral and written communication skills
• Excellent communication across departments; able to work independently with corporate goals
• Must be available during core working hours
• Not a remote position

Responsibilities

• Oversee administrative functions, HR, accounting, and operational support for the local office
• Process payroll, accounts payable/receivable, and invoicing
• Track and document petty cash and corporate credit card balances
• Process new hires, job changes, pay rate changes, and terminations
• Complete HR forms such as employment verification
• Track immigration status and update I-9s
• Process benefits enrollments and updates
• Assist with warning reports and leaves of absence
• Support HR issues as needed
• Maintain certificates of insurance
• Enter vendor invoices and reconcile statements
• Generate and send invoices per contract terms
• Monitor outstanding invoices and aging
• Follow up on past-due accounts by phone/email
• Resolve billing issues with customers
• Maintain records of collection efforts
• Oversee building and equipment maintenance
• Provide computer network support
• Support receptionists and admin management
• Other duties as assigned

Skills

HR payroll experience

Detail oriented

Multitasking

MS Office proficiency

Communication skills

Team player

Education

High school diploma or GED

Bachelor's degree in HR or related field preferred

Tools

MS Office

Job description

ECS Southeast, LLP is seeking an Office Administrator to oversee administrative functions, HR, accounting, and local office operations. The role handles payroll, AP/AR, benefits, and employee records, ensuring policy compliance and timely processing.

The position requires HR/payroll experience, a high school diploma (HR degree preferred), and the ability to multitask in a non-remote, on-site setting. Strong organizational and communication skills are essential.