Office & HR Operations Administrator

Engineering Consulting Services; Savannah (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking an Office Administrator to oversee administrative functions, HR, payroll, and operational support for the Savannah office. You will ensure compliance with corporate policies and process payroll, accounts payable/receivable, benefits, and employee records.

The role requires 2 years of HR/payroll experience (or 4 years without a degree), MS Office proficiency, strong communication, and the ability to multitask in a non-remote, on-site environment.

Qualifications

• 2 years of HR and payroll experience with an HR degree or 4 years of HR and payroll experience without an HR degree
• High school diploma or GED required. Bachelor's degree (HR related) preferred
• If driving for or on behalf of any ECS subsidiary, a valid driver's license is required
• Dependable, detail-oriented, and organized
• Ability to multi-task and meet deadlines
• Proficiency with computers and MS Office
• A team player with excellent oral and written communication skills
• Excellent communication skills to effectively collaborate across different departments
• Ability to work independently while maintaining alignment with corporate and subsidiary objectives
• Must be available during core working hours
• This is not a remote position

Responsibilities

• Performs accounting, human resources, and other administrative duties with supervision
• Processes payroll, accounts payable, accounts receivable, and invoicing
• Tracks and documents the petty cash/corporate credit card accounts by writing checks, requesting replenishments, and reconciling bank and internal accounting balances
• Processes new hires, job changes, pay rate changes, and terminations
• Completes various human resource-related forms, such as employment verification paperwork
• Tracks immigration status and updates I-9s as required
• Processes benefits (including new enrollments, open enrollment, and updates as required)
• Assists with warning reports
• Processes leaves of absence and short-term disability claims
• Assists with other HR issues as needed
• Maintains and updates certificates of insurance
• Enters vendor invoices into the accounting system accurately and timely
• Reconciles vendor statements and resolves discrepancies
• Generates and sends invoices to customers in accordance with contract terms
• Monitors outstanding invoices and ensures accurate records are maintained
• Follows up on past-due accounts via phone and email
• Works with customers to resolve billing issues
• Maintains accurate records of collection efforts and provides reports on aging receivables
• Oversees building and equipment maintenance
• Responsible for computer network support
• Supports receptionists and administrative management of the office
• Other duties as assigned

Skills

HR & payroll experience

MS Office proficiency

Communication skills

Multitasking

Detail-oriented

Team player

Education

High school diploma or GED

HR-related Bachelor's degree (preferred)

Tools

MS Office

Job description

ECS Group of Companies (ECS) is seeking an Office Administrator to oversee administrative functions, HR, payroll, and operational support for the Savannah office. You will ensure compliance with corporate policies and process payroll, accounts payable/receivable, benefits, and employee records.

The role requires 2 years of HR/payroll experience (or 4 years without a degree), MS Office proficiency, strong communication, and the ability to multitask in a non-remote, on-site environment.