HR Coordinator: Onboarding & Admin Excellence

Triton Environmental Consultants, Ltd.; Quincy (IL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Restaurant nearby

Job summary

Triton Environmental Consultants, Ltd. is seeking a Human Resources Coordinator in Quincy, IL to provide administrative support for HR operations, ensure compliance, handle payroll-related tasks, HRIS data entry, interview scheduling, and be the first point of contact for employee questions.

Responsibilities include coordinating recruitment, onboarding, maintaining records, responding to inquiries, coordinating training, and managing offboarding.

Qualifications

• Associate’s degree in human resources, business administration or a related field, (bachelor’s degree preferred) or equivalent experience.
• 2 to 4 years of HR/admin/office experience, ideally including HRIS, recruiting and benefits.
• Working knowledge of employment law and HR best practices.
• Experience with an HRIS or applicant tracking system is a significant plus.
• Proficiency in Microsoft Office products required.

Responsibilities

• Coordinate recruitment cycle: enter job requisitions, post jobs, schedule interviews, send routine candidate correspondence, run background checks, prepare offer letters, collect onboarding forms, and verify I-9 documents.
• Plan and lead new hire onboarding and orientation on a regular basis.
• Maintain accurate employee records in the HRIS and personnel files, handle employment verifications and produce reports on headcount, turnover and open positions.
• Answer the HR phone line and email inbox to respond to employee questions on policies, benefits and procedures and elevate issues to HR leadership when necessary.
• Help coordinate training sessions, orientations and employee events by booking rooms and preparing materials.
• Track required documents and expiration dates, such as licenses, certifications and work authorizations.
• Manage department billing and invoicing to ensure bills are processed timely to prevent interruptions.
• Administration of the Company vehicle program.
• Manage offboarding, including obtaining appropriate paperwork for the personnel file and benefits continuation (COBRA) notices.
• Monitor compliance with federal, state and local employment laws, required postings and filing deadlines (for example EEO-1 and ACA reporting).
• Order office supplies, file and scan documents, and support audits by pulling records.
• Help update the department SharePoint site, employee handbook, job descriptions and HR policies.

Skills

Organization

Communication

Discretion

Detail orientation

Customer service

Time management

Multitasking

Education

Associate’s degree in HR or related field

Bachelor’s degree preferred

Equivalent experience

Tools

HRIS

ATS

Microsoft Office

SharePoint

Job description

Triton Environmental Consultants, Ltd. is seeking a Human Resources Coordinator in Quincy, IL to provide administrative support for HR operations, ensure compliance, handle payroll-related tasks, HRIS data entry, interview scheduling, and be the first point of contact for employee questions.

Responsibilities include coordinating recruitment, onboarding, maintaining records, responding to inquiries, coordinating training, and managing offboarding.