Human Resources Coordinator

Triton Environmental Consultants, Ltd.; Quincy (IL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Restaurant nearby

Job summary

Triton Environmental Consultants, Ltd. is seeking a Human Resources Coordinator in Quincy, IL to provide administrative support for HR operations, ensure compliance, handle payroll-related tasks, HRIS data entry, interview scheduling, and be the first point of contact for employee questions.

Responsibilities include coordinating recruitment, onboarding, maintaining records, responding to inquiries, coordinating training, and managing offboarding.

Qualifications

• Associate’s degree in human resources, business administration or a related field, (bachelor’s degree preferred) or equivalent experience.
• 2 to 4 years of HR/admin/office experience, ideally including HRIS, recruiting and benefits.
• Working knowledge of employment law and HR best practices.
• Experience with an HRIS or applicant tracking system is a significant plus.
• Proficiency in Microsoft Office products required.

Responsibilities

• Coordinate recruitment cycle: enter job requisitions, post jobs, schedule interviews, send routine candidate correspondence, run background checks, prepare offer letters, collect onboarding forms, and verify I-9 documents.
• Plan and lead new hire onboarding and orientation on a regular basis.
• Maintain accurate employee records in the HRIS and personnel files, handle employment verifications and produce reports on headcount, turnover and open positions.
• Answer the HR phone line and email inbox to respond to employee questions on policies, benefits and procedures and elevate issues to HR leadership when necessary.
• Help coordinate training sessions, orientations and employee events by booking rooms and preparing materials.
• Track required documents and expiration dates, such as licenses, certifications and work authorizations.
• Manage department billing and invoicing to ensure bills are processed timely to prevent interruptions.
• Administration of the Company vehicle program.
• Manage offboarding, including obtaining appropriate paperwork for the personnel file and benefits continuation (COBRA) notices.
• Monitor compliance with federal, state and local employment laws, required postings and filing deadlines (for example EEO-1 and ACA reporting).
• Order office supplies, file and scan documents, and support audits by pulling records.
• Help update the department SharePoint site, employee handbook, job descriptions and HR policies.

Skills

Organization

Communication

Discretion

Detail orientation

Customer service

Time management

Multitasking

Education

Associate’s degree in HR or related field

Bachelor’s degree preferred

Equivalent experience

Tools

HRIS

ATS

Microsoft Office

SharePoint

Job description

Human Resources Coordinator - Quincy, IL

Reports to: VP, Human Resources

Employment type: Full-time, non-exempt

Position summary

The Human Resources Coordinator provides administrative support that keeps the HR department organized, responsive, and running smoothly. This role handles day-to-day coordination of HR records and compliance, payment processing, HRIS entry, interview scheduling, and serves as the first point of contact for employee questions.

Key responsibilities

• Work with HR Business Partner on recruitment cycle: enter job requisitions, post jobs, schedule interviews, send routine candidate correspondence, run background checks, prepare offer letters, collect onboarding forms, and verify I-9 documents.
• Plan and lead new hire onboarding and orientation on a regular basis.
• Maintain accurate employee records in the HRIS and personnel files, handle employment verifications and produce reports on headcount, turnover and open positions.
• Answer the HR phone line and email inbox to respond to employee questions on policies, benefits and procedures and elevate issues to HR leadership when necessary.
• Help coordinate training sessions, orientations and employee events by booking rooms and preparing materials.
• Track required documents and expiration dates, such as licenses, certifications and work authorizations.
• Manage department billing and invoicing to ensure bills are processed timely to prevent interruptions.
• Administration of the Company vehicle program.
• Manage offboarding, including obtaining appropriate paperwork for the personnel file and benefits continuation (COBRA) notices.
• Monitor compliance with federal, state and local employment laws, required postings and filing deadlines (for example EEO-1 and ACA reporting).
• Order office supplies, file and scan documents, and support audits by pulling records.
• Help update the department SharePoint site, employee handbook, job descriptions and HR policies.

Qualifications

• Associate’s degree in human resources, business administration or a related field, (bachelor’s degree preferred) or equivalent experience.
• 2 to 4 years of HR/admin/office experience, ideally including HRIS, recruiting and benefits.
• Working knowledge of employment law and HR best practices.
• Experience with an HRIS or applicant tracking system is a significant plus.
• Proficiency in Microsoft Office products required.

Skills and competencies

• Strong organization and the ability to manage several priorities and deadlines at once.
• Discretion and sound judgment with confidential information.
• Clear, friendly, professional communication in person, by phone and in writing.
• Attention to detail and accuracy in records and reporting.
• A service mindset and the ability to build trust with employees at all levels.
• A willingness to learn and take direction.

Work environment

Office-based, with standard business hours and occasional extra hours during peak periods. Some local travel to job fairs or other sites may be required. The role involves extended periods at a computer and occasional lifting of supply boxes up to 25 pounds.