HR & Billing Administrative Specialist

Eagles Landing Operations LLC; Hunters Creek (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Benefits Packages

Training, Development & Career Ladderi

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to provide administrative support for HR, billing, and general office functions. You will coordinate onboarding, maintain records, perform data entry, and ensure secure handling of payments and confidential information.

The role requires at least 2+ years of administrative experience, proficiency with MS Office, and strong organizational skills.

Qualifications

• High school diploma or GED required.
• 2+ years of administrative or office support experience required; HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
• Proficiency with Microsoft Outlook, Word, and Excel and the ability to learn HR, accounting, and document management systems.
• Strong organizational skills, attention to detail, accurate data entry, and ability to manage multiple priorities and meet deadlines.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Excellent verbal and written communication with residents, responsible parties, team members, vendors, and leadership.

Responsibilities

• Provide administrative support for HR, billing, and office functions.
• Coordinate onboarding, orientation, and new-hire paperwork.
• Maintain confidential personnel files and HR records.
• Track licenses, certifications, training, and documentation deadlines; report missing items.
• Process resident checks and mailings to home office; ensure secure handling of payments.
• Manage financial documentation in the Community Finance Hub for accuracy and accessibility.
• Serve as onsite contact for Revenue Services Specialist (RSS) and assist with LTC billing submissions.
• Distribute payer statements and collection letters in coordination with RSS.
• Oversee meal ticket sales and payroll-deducted payments.
• Maintain filing systems and update information in approved systems and logs.
• Monitor office supply inventory and purchase within approved procedures.
• Coordinate outgoing mail, shipping, and document deliveries.
• Assist with scheduling meetings and preparing materials.

Skills

Organizational skills

Data entry

Verbal and written communication

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to provide administrative support for HR, billing, and general office functions. You will coordinate onboarding, maintain records, perform data entry, and ensure secure handling of payments and confidential information.

The role requires at least 2+ years of administrative experience, proficiency with MS Office, and strong organizational skills.