HR & Billing Administrative Specialist — Flexible Schedule

Harmony Senior Services, LLC; Charleston (SC); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

401k

Benefits packages (full-time & part-‑t

Job summary

Harmony Senior Services, LLC in Charleston, SC is seeking an Office Administrative Assistant to support human resources, billing, and general office operations. This role emphasizes onboarding coordination, data entry, and document processing.

You will maintain confidential personnel files, route inquiries, and assist with invoices and payments while coordinating with the Executive Director and office leadership. Strong organizational skills and MS Office proficiency are required.

Qualifications

• 2+ years of administrative or office support experience; HR paperwork and confidential recordkeeping preferred.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Assist with onboarding coordination, preparing materials, collecting paperwork, and routing information to HR leaders.
• Coordinate new-hire orientation schedules and logistics.
• Maintain organized, confidential personnel files and HR records in designated systems.
• Scan, upload, and securely transmit records to HR and authorized parties; track licenses and training deadlines.
• Distribute communications and forms; route benefit or policy questions to the appropriate HR representative.
• Assist with scanning resident checks, uploading financial documents, and maintaining the Community Finance Hub.
• Provide backup support with billing submissions; distribute payer statements and collection letters, ensuring confidential delivery.
• Maintain office supplies, process mail, and coordinate equipment service requests.

Skills

HR onboarding

Confidential recordkeeping

Data entry

Organization & multitasking

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC in Charleston, SC is seeking an Office Administrative Assistant to support human resources, billing, and general office operations. This role emphasizes onboarding coordination, data entry, and document processing.

You will maintain confidential personnel files, route inquiries, and assist with invoices and payments while coordinating with the Executive Director and office leadership. Strong organizational skills and MS Office proficiency are required.