HR & Billing Administrative Assistant

Savannah Operations LLC; Savannah (GA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401k

Benefits packages (full-time & part-‑t

Training & development

Flexible scheduling

Work-life balance

Job summary

Harmony Senior Services in Savannah, GA seeks an experienced Administrative Assistant to support HR and billing operations on-site. You will prepare onboarding materials, maintain confidential personnel files, and coordinate new-hire orientations while ensuring data accuracy and compliance.

The role requires 2+ years of administrative experience, strong MS Office skills, and the ability to handle sensitive information with discretion. A professional, service-oriented demeanor is essential.

Qualifications

• 2+ years of administrative or office support experience.
• Experience with HR paperwork, billing, accounts payable, or confidential recordkeeping is preferred.
• Proficiency with Microsoft Outlook, Word, and Excel and the ability to learn company HR, accounting, and document management systems.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and meet deadlines.

Responsibilities

• Assist with HR administrative tasks including onboarding materials, paperwork, and routing information to leaders or HR representatives.
• Coordinate new-hire orientations, schedules, materials, and logistics.
• Maintain confidential personnel files and records in approved systems.
• Scan, upload, and securely transmit personnel records.
• Track licenses, certifications, and training; report missing items.
• Distribute communications, forms, and notices and track acknowledgments.
• Route benefit, leave, pay, or policy questions to the appropriate HR leader.

Skills

Administrative support

Organizational skills

Discretion

Communication

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services in Savannah, GA seeks an experienced Administrative Assistant to support HR and billing operations on-site. You will prepare onboarding materials, maintain confidential personnel files, and coordinate new-hire orientations while ensuring data accuracy and compliance.

The role requires 2+ years of administrative experience, strong MS Office skills, and the ability to handle sensitive information with discretion. A professional, service-oriented demeanor is essential.