HR & Billing Administrative Specialist - Flexible Schedule

Harmony Senior Services, LLC; Savannah (GA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

401k

Benefits packages

Training & career laddering

Work-life balance

Flexible scheduling

Job summary

Harmony Senior Services, LLC in Savannah, GA, is seeking an Office Administrative Assistant to provide essential support for human resources, billing, and general office functions under the Executive Director. This role focuses on onboarding coordination, maintaining administrative paperwork, recordkeeping, data entry, document processing, follow-up, and supply coordination.

You will coordinate onboarding, maintain confidential records, manage data entry and documents, handle mail and supplies,

Qualifications

• High school diploma or GED required.
• 2+ years of administrative or office support experience.
• Experience with HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
• Proficiency with Outlook, Word, Excel; ability to learn HR, accounting, and document systems.
• Strong organizational skills, attention to detail, data entry accuracy, and multi-priority management.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Effective verbal and written communication with residents, parties, and staff.

Responsibilities

• Supports HR onboarding by preparing materials and routing documents.
• Coordinates new-hire orientation schedules, materials, and logistics.
• Maintains confidential personnel files and HR records in systems.
• Scans, uploads, and secures transmission of personnel records.
• Tracks licenses, certifications, training, and deadlines with reminders.
• Distributes communications and tracks acknowledgments.
• Assists with scanning resident checks and processing payments.
• Maintains financial documentation in the Community Finance Hub.
• Primary on-site contact for Revenue Services Specialist (RSS).
• Backups LTC billing submissions and resubmissions as needed.
• Distributes payer statements and collection letters with accuracy.
• Manages meal ticket sales and payroll deductions where applicable.
• Oversees the community p-card and ensures receipts and reports are submitted.
• Prepares, copies, scans, files, and distributes administrative materials.
• Maintains electronic and paper filing systems for prompt access.
• Monitors office supplies and coordinates purchasing.
• Schedules meetings, prepares materials, and tracks follow-up items.
• Handles resident/family inquiries and coordinates service requests for office equipment.

Skills

Organizational skills

Attention to detail

Accurate data entry

Discretion and confidentiality

Effective verbal and written коммуника

Communication with residents and staff

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC in Savannah, GA, is seeking an Office Administrative Assistant to provide essential support for human resources, billing, and general office functions under the Executive Director. This role focuses on onboarding coordination, maintaining administrative paperwork, recordkeeping, data entry, document processing, follow-up, and supply coordination.

You will coordinate onboarding, maintain confidential records, manage data entry and documents, handle mail and supplies,